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AI Site Diary
Instant site diary summary
Scrap manual reporting, with BuildPass AI you can instantly generate a site diary summary for a chosen date range.
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Reporting made easy
Pull a consolidated report in a matter of seconds - not hours.
Instant answers
Choose your date range and BuildPass AI will instantly generate a report that summarises daily activity across those dates.
Efficient reporting
Site diary summaries offer clear, concise reports on project progress, providing a useful output for clients or senior management.
Export and send
Export to a PDF and email to key stakeholders - all within a few seconds.
Discover AI-Generated Checklists
Need to create a new site safety walk or risk assessment form? Use the AI Checklist Generator.
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Discover how you could use BuildPass to create a safer, more efficient construction site.
Better communication
Foster better communication with head contractors and subcontractors by managing all of your sites workflows in one place.
Boost productivity
AI streamlines your daily processes and eliminates manual tasks, giving your team valuable hours back to focus on what truly matters.
Site safety
From instantly accessible insurance documents to comprehensive safety checklists, BuildPass sets you up for safety success.
Customisable checklists
Empower Admin users with the tools they need to create checklists that manage a range of tasks; from ITPs to a plant induction template.
Consolidated documents
The consolidated document management system and image library will help you find exactly what you need, whenever you need it.
Mobile first
Construction isn’t office based and neither is BuildPass. Access everything you need straight from your phone.
Health & Safety
Digitising your health & safety processes will be the best thing you ever do. Gone are the days of photocopying insurances or scanning in SWMS.
Asset Management
Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.
Quality Assurance
Surpass quality expectations with digital processes that’ll set you up for success from the beginning of every project.
Site Management
Keep all teams connected by providing greater visibility of daily progress, both on and off site.
Inspiring stories
We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.
Featured blog posts
See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.
Simplify drawing updates across your construction business with BuildPass Drawings and ensure everyone is working on the correct version, at all times.
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Construction schedules are dynamic, and traditional tools (spreadsheets, whiteboards, calls) fail to reflect real-time site conditions, creating inefficiency and frustration.
BuildPass is proud to announce the release of the Defect Management module! It's designed to drastically simplify the process of capturing, recording, and tracking defects on any project.
Frequently asked questions
A site diary summary gives you a clear snapshot of what happened on site each day, without needing to chase down notes or cross-check updates. With BuildPass, key activities, weather impacts, photos and attendance are compiled into a concise record using AI, helping project managers and stakeholders stay aligned without sorting through pages of scattered documentation or reading emails back and forth.
Without reliable daily records, small issues can snowball into expensive claims or rework. A site diary summary (like those generated with BuildPass!) protects your business by documenting progress, delays and key decisions in real time. It supports transparency, reduces finger-pointing and gives senior managers confidence that work is being delivered on schedule, even when they can’t be on-site.
Creating reports is simple, just open the Site Diary module in BuildPass, log your daily activity and let AI handle the rest. From weather delays to work descriptions, photos and voice notes, BuildPass transforms raw input into polished summaries you can share with head office, clients or inspectors. This eliminates the need to chase updates from every single supervisor.
BuildPass AI captures everything that matters: who was on-site, what work was done, weather impacts, safety notes and visual documentation. You can also include images, voice-recorded updates and even convert handwritten notes into structured summaries. It provides a complete view of your jobsite without duplicating tasks across multiple systems.
Site diary summaries are most effective when logged each day. Even on slower days, tracking attendance, conditions and key decisions provides a complete audit trail. With BuildPass AI, your team can log entries in minutes, so you’ll never have stressful end-of-week scrambling or retroactive guessing if issues come up later in the project.
BuildPass AI pulls together data from multiple sources (voice notes, images, typed entries and attendance) and automatically creates a polished summary of the day’s activity. It filters out noise and highlights what matters, giving site managers and executives instant insight without the need to manually compile reports or review incomplete paper diaries.
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