Committed and actual roll up automatically
Committed and actual cost roll up automatically as instruments and bills land, so the cost report is never a week old and built by hand.
Pay
A live cost budget that tracks itself
Set a cost-coded budget baseline once, then committed and actual cost roll up automatically as subcontracts, purchase orders and bills land against it. The cost report is always current, not a month-end rebuild.
| Cost code | Original | Committed | Actuals | Forecast | Variance |
|---|---|---|---|---|---|
| 01-100Preliminaries | $458,000 | $304,000 | $186,500 | $458,000 | — |
| 02-100Site & earthworks | $286,000 | $279,500 | $231,400 | $286,000 | — |
| 03-100ConcreteAcme Concreting | $612,000 | $589,900 | $294,950 | $601,000 | +11,000 |
| 05-100Structural steel | $358,000 | $351,200 | $87,800 | $358,000 | — |
| 06-100CarpentryPO-0042 | $394,000 | $18,650 | — | $394,000 | — |
| 07-100Roofing & waterproofing | $248,000 | $241,000 | — | $248,000 | — |
| 08-100Windows & glazing | $322,000 | $316,500 | — | $322,000 | — |
| 09-100Wall & ceiling finishes | $486,000 | — | — | $486,000 | — |
| 15-100Plumbing | $342,000 | $338,000 | $84,500 | $342,000 | — |
| 16-100ElectricalINV-2214 | $488,000 | $474,800 | $86,900 | $488,000 | — |
| 17-100Mechanical / HVAC | $178,000 | $176,400 | — | $178,000 | — |
| 31-100External works & landscaping | $240,000 | — | — | $240,000 | — |
| Total | $4,412,000 | $3,089,950 | $972,050 | $4,401,000 | +11,000 |
Original budget seeded from the $4,412,000 Northside Apartments estimate. Committed flows in from awarded subcontracts and POs; actuals land from approved bills on the matching cost code. Forecast is the PM’s estimate at completion — variance is original less forecast.
Trusted by builders across the country
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
One baseline, tracked from first commitment to final bill
Seed from the estimate
When you win the work, opt in to seed the budget straight from the estimate, and cost codes and values carry across.
One cost-code structure
Budget, committed and actual all live under the same cost codes and roll up cleanly.
How it works
The whole cost picture, in one view
Set the baseline, then see budget, committed and actual line up per cost code as work lands.
Original budget
$4,412,000
Locked as the point-in-time reference every variance is measured against.
Set a budget baseline
Lock in a cost-coded baseline, then measure everything against it.
| Cost code | Original |
|---|---|
| 03-100Concrete | $612,000 |
| 06-100Carpentry | $394,000 |
| 16-100Electrical | $488,000 |
| + 9 more cost codes | — |
| Total | $4,412,000 |
Build by cost code
Structure the whole budget around your cost-code breakdown so every dollar rolls up cleanly.
Won estimate
$4,412,000
Northside Apartments
seeds
Budget · original
$4,412,000
cost codes populate
Seed the budget from the estimate
Opt in to carry cost codes and values across from a won estimate instead of rebuilding by hand.
| Cost code | Committed |
|---|---|
| 03-100ConcreteAcme Concreting | $589,900 |
| 06-100CarpentryPO-0042 | $18,650 |
See committed cost as it happens
Subcontracts and purchase orders feed committed cost in automatically the moment an instrument is issued.
INV-2214 · BrightSpark Electrical
Bill · approved
Coded to 16-100 Electrical
Track actuals through bills
Subcontract-linked bills land approved cost against the right commitment and cost code.
| Code | Budget | Committed | Actual |
|---|---|---|---|
| 03-100 | $612,000 | $589,900 | $294,950 |
| 06-100 | $394,000 | $18,650 | — |
| 16-100 | $488,000 | $474,800 | $86,900 |
Budget vs committed vs actual
A focused view lines up budget, committed and actual per cost code so variance and headroom are visible without exporting.
Connected to the whole job
The budget, connected to the whole job
It can be seeded from the estimate when the job is won, so the budget starts from the numbers you priced. Procurement instruments like subcontracts and purchase orders flow in as committed cost, and bills carry their subcontract link through to actual cost. One connected line from first price, through every commitment, to every payment.
Won estimate
$4,412,000
seeds the original budget
Subcontracts + POs
$589,900 + $18,650
Acme Concreting · PO-0042 → committed
Approved bills
$86,900
INV-2214 · BrightSpark → actual
feeds
Budget · the hub
$4,412,000
Committed$3,089,950
Actual$972,050
one cost-code spine, tracked live
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
No. When you win the job you can opt in to seed the budget from the estimate, carrying cost codes and values across. You can also build it directly if you prefer.
The baseline is the fixed version of the budget you track against. Once you set it, committed and actual cost are measured against it so variance is meaningful.
From your procurement instruments. Subcontracts and purchase orders contribute committed cost against their cost codes automatically as they're issued.
Bills carry a subcontract link, so approved costs land against the right commitment and cost code and flow through to actual.
Take control of your next job's cost
Subscribe for BuildPass news and product updates, or book a demo to see the budget on your own projects.