One source of truth, no drift
The progress claim owns the money, and a tax invoice raised from it freezes a faithful snapshot of the lines, GST and retention. If the claim changes afterwards, the invoice tells you, so the two never quietly disagree.
Pay
Client invoices raised straight from the claim, not rekeyed
Raise a tax invoice from a served progress claim as a frozen, faithful snapshot, or build a standalone one, issue it as a branded PDF, record what the client pays, and track paid, part-paid and overdue, with retention always shown as its own line.
| Description | Cost code | Amount |
|---|---|---|
| Concrete | 03-100 | $341,138.01 |
| Electrical | 16-100 | $185,699.73 |
| Finishes | 09-100 | $60,862.44 |
| Balcony waterproofing | VO-007 | $17,000.00 |
| Work certified this period frozen snapshot · reconciles to progress claim #3 | $604,700.18 |
PaymentSent
Issue date
1 Jul 2026
Due date
31 Jul 2026
Terms
Net 30
Balance
$631,911.69
Remit toHarbourline Builders · BSB 062-000 · Acct 1234 5678
IssuedSentPaid
Work certified this period$604,700.18
Less retention held (5%)−$30,235.01
Net amount due$574,465.17
GST (10%)+$57,446.52
Total payable incl gst$631,911.69
Frozen snapshot of served progress claim #3 · retention held to date $128,008.19.
A client tax invoice raised straight from served progress claim #3 — lines, gst and retention carried across as a frozen snapshot, retention shown as its own line, and the net amount due reconciling to the certified progress claim. Issuing mints the invoice number and locks it from further edits.
Trusted by builders across the country
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
The invoice should match the claim exactly, because it's the same numbers
Retention shown, never buried
Gross, retention withheld, and net amount due are always separate facts on the document, so the client sees exactly what was held and why the total is what it is.
Issue locks it, and numbers it
Issuing mints an immutable invoice number and locks the invoice from further edits, so what you sent is exactly what stays on the record.
How it works
Everything a client invoice needs, in one place
From a served claim to a receipt recorded and a balance tracked.
Net amount due on progress claim$574,465.17
Invoice INV-0031$574,465.17
Lines, tax and retention carried across frozen — no rekeying.
Raise it from the claim
On a served progress claim, raise an outbound invoice for the net amount due, with the lines, GST and retention position carried across frozen and no rekeying.
| Site establishment | $8,500 |
| Temporary fencing hire | $2,240 |
| GST | $1,074 |
Or build a standalone invoice
Need to bill something outside a claim? Create a standard invoice with your own editable lines and tax, against the project and client.
Tax Invoice
Net amount due$574,465.17
incl. GSTBranded PDF
A compliant tax invoice, rendered for you
Issuing renders a branded Tax Invoice PDF with GST and your ABN, ready to send. It's a real document, not a template merge.
accounts@northside-apts.comSent
Tax Invoice INV-0031.pdf
Resend
Send it, and know it landed
Email the invoice to a client contact with the PDF attached and an optional note; a Sent marker shows it went, and Resend re-delivers the identical document.
Bank receipt recorded$300,000.00
Balance remaining$274,465.17
Overdue · 6 days
Record what the client pays
Record a bank receipt against an issued invoice; part-payments accumulate, and the chip tracks paid, part-paid, unpaid and overdue with the days past due.
Tax InvoiceINV-0031$574,465
credit note
Credit noteCN-0007−$574,465
Credit and reissue cleanly
Raise a full or partial credit note against an invoice, or credit and reissue in one step, with the credit chain shown on both the invoice and the note.
Connected to the whole job
Invoices are how the money-in side gets collected
A progress claim is where you claim a period of work. The invoice is how you demand and collect it. Because a claim invoice is minted frozen from the served claim, carrying the same lines, GST and retention held-to-date, the document the client receives always matches what you certified. Retention released later can be invoiced from its release record, and a credit note negates an invoice cleanly. Downstream, issued invoices feed billings-to-date in WIP and the income side of the cash forecast, and export to Xero as accounts-receivable.
Progress claim #3 · served
$574,465.17
Northside Apartments · net amount due · source of truth for the money
collected via
Invoice INV-0031 · frozen snapshot
$574,465.17 + $57,446.52 GST
same lines, GST and retention held — minted from the served progress claim
Feeds billings-to-date & AR
flows to WIP billings-to-date and the cash-forecast income side, and exports to Xero as accounts-receivable
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
If you're considering implementing new technology on site, you must have BuildPass on your list.
Rob Lineker
Director, Dei One Projects
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
The progress claim is where you claim a period of progress and it's the source of truth for the money. The invoice is the tax invoice you issue to collect it, raised from the claim as a frozen snapshot, so it carries the same lines, GST and retention without re-entry.
No. A claim invoice is a faithful frozen snapshot, so its lines aren't editable; you change the claim and the invoice reflects it (with a drift warning if the claim moved after the invoice was raised). Standalone standard invoices do have editable lines and tax.
As separate facts, never a silent deduction. The document shows the gross, the retention withheld, the net amount due, and retention held to date, so the reduced total is always explained. Retention released later can be invoiced from its release record.
Not in this version. You record what the client pays as a bank receipt against the invoice, and BuildPass tracks paid, part-paid and overdue from there. There's no card payment or pay-now link.
Yes. Issuing renders a legal Tax Invoice with GST and your ABN on a branded PDF. Issued invoices can also export to Xero as accounts-receivable, with paid status synced back.
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