Commit cost at issue
The moment a PO is issued, its value is recognised as committed cost and projected onto your budget, with no waiting for the invoice.
PayIssued
Purchase orders that land committed cost on your budget
Raise a PO against your supplier, preview exactly what will send, and issue it as a clean PDF. The committed cost lands on the right budget cost codes automatically.
PO-0042
Bayside Timber & Hardware
Deliver to
Project site · Northside Apartments
| Description | Amount |
|---|---|
Timber and hardware supply for finish carpentry works Lump sum | $18,650.00 |
| 06-100Carpentry | |
| Subtotal | $18,650.00 |
| GST 10% | $1,865.00 |
| Total | $20,515.00 |
Harbourline Builders
Northside Apartments
Supplier
Bayside Timber & Hardware
Deliver to
Project site
| Description | Amount |
|---|---|
| Timber and hardware supply for finish carpentry works | $18,650.00 |
| Subtotal | $18,650.00 |
| GST 10% | $1,865.00 |
| Total | $20,515.00 |
PO-0042 authored beside its live PDF preview — the branded document re-renders as fields change. Issued on 03/07/2026, the order lands $18,650 committed on 06-100 Carpentry on the budget the moment it goes out.
Trusted by builders across the country
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
From a PO to committed cost on your budget
Coded to the right place
PO lines are cost-coded, so committed cost lands against the exact budget cost codes you're spending against, with no manual mapping.
A real document, not a merge
Issuing generates a clean native PDF, not a fragile template merge, and you preview that exact PDF as you author.
How it works
The whole PO, in one place
Raise the order, code its lines, issue the PDF, and reconcile the bill against it.
PO-0042
Bayside Timber & Hardware
Deliver to
Project site · Northside Apartments
Raise a PO against a supplier
Create a purchase order for materials or services and assign it to the supplier you're buying from.
Timber and hardware supply for finish carpentry works
$18,650.00
06-100Carpentry
Committed to the budget on 06-100 when issued.
Code lines to your budget
Add cost-coded PO lines so committed cost lands against the exact budget cost codes.
Harbourline Builders
Purchase order
PO-0042 · 03/07/2026
Timber and hardware supply for finish carpentry works$18,650.00
Total incl GST$20,515.00
Preview the PDF as you author
See a live preview of the purchase order while you build it, so what you check is what the supplier receives.
PDFPO-0042.pdfapplication/pdf
Issued as a clean, branded PDF
Ready to send to Bayside Timber & Hardware — total $20,515.00 incl GST.
Issue as a native PDF
Issue the PO and BuildPass generates it as a clean native PDF, ready to send.
| Cost code | Committed |
|---|---|
| 06-100CarpentryPO-0042 | $18,650.00 |
Committed to 06-100 the moment it issues
Commit cost at issue
At issued status, the PO's value is projected onto your budget as committed cost. No double entry.
Ordered
$20,515.00
Billed
$20,515.00
Remaining
$0.00
BT-1100 · Bayside Timber
Bill matched · fully billed on 06-100
Reconcile against bills
As supplier bills come in, match them back to the PO to see committed versus billed at a glance.
Connected to the whole job
Purchase orders, connected to the whole job
Once a job is won and budgeted, POs are how you buy materials and services against that budget, and because PO lines are cost-coded, issuing a PO commits cost straight onto your budget with no rekeying. Downstream, supplier bills reconcile against the PO, so the same cost flows cleanly from commitment to payment.
Purchase order
$18,650.00
PO-0042 · Bayside Timber · ex GST
commits
Budget · committed
$18,650.00
lands on 06-100 Carpentry at issue
Supplier bill
$20,515.00
BT-1100 reconciles against the PO
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
At issued status. Raising and editing a PO commits nothing; the moment you issue it, its value is recognised as committed cost and projected onto your budget.
BuildPass generates the purchase order as a native PDF when you issue it. You preview that exact PDF while authoring, so there are no template-merge surprises.
No. Issuing is permission-gated, so raising a PO and committing real money are kept as separate, controlled actions.
Supplier bills reconcile against the purchase order, so you can see committed versus billed and keep the cost flowing through to payment.
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