BuildPass Pay · Early access

Finance: Run the money with confidence

BuildPass finance software for builders: job costing, invoice automation, progress claims, WIP and cash forecasting in one place, so you see the real position of every job and the whole business.

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Pay app job costing view — panel drops in here

The job position shouldn't live in three spreadsheets and someone's memory

Month end today means Xero in one tab, the cost report in a spreadsheet and the claim in another. BuildPass pulls it into one place, so you see movement the day it happens, not four weeks later.

Visibility

See the position, live

Budget vs committed vs actual across every cost code, updated as the job runs.

Accuracy

Invoices that code themselves

Bills are read, coded to the right cost code and queued for approval. Your team reviews instead of re-typing.

Control

Claim everything you're owed

Progress claims, variations and retention managed against the head contract, so nothing gets missed at claim time.

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How it works

From budget to bank, in one flow

Four steps, one place. Set the budget, run the costs, claim the work and see the cash, without rebuilding anything between stages.

Budget and job costing

The budget you priced, tracked live

The budget lands on the same cost codes you priced with in preconstruction, tracked against committed and actual costs as the job runs.

  • Budget. Set the job budget on your own cost codes.
  • Commitments. Committed costs tracked against every line.
  • Variations. Scope and price changes tracked to the contract.
See job costing
Job costing: budget vs committed vs actual
Bills and invoices

Coded and queued for approval

Upload a bill and it's read, coded to the right cost code and queued for approval. Nobody re-types a line item, and nothing hits the numbers until it's approved.

  • Bills. Captured and coded against the budget.
  • Approvals. Queued to the right approver, human in the loop.
  • Purchase orders. Raised against the budget, matched when the bill lands.
See bills and invoices
Bills coded and queued for approval
Claims and retention

Claim everything you're owed

Progress claims run against the head contract and schedule of values, from submitted through certified. Retention is withheld per claim and released on schedule, in both directions.

  • Progress claims. Built on the schedule of values, claimed then certified.
  • Retention. Auto-withheld per claim, released as its own claim.
  • Sub claims. The sub side of the money tracked alongside yours.
See progress claims
Progress claim against the head contract
WIP, cash and reporting

See the squeeze before it hits the account

WIP reporting joins what you've billed to what it's cost, and cash forecasting shows where each job and the whole business is heading.

  • WIP reporting. Billed to date against cost to date, per job.
  • Cash forecasting. Where the money lands, before it lands.
  • Reporting. The position by period, without the spreadsheet shuffle.
See reporting
Cash forecast and period reporting — coming soon
Every tool in the chain

One connected chain, from budget to bank

Finance in BuildPass is a set of connected tools, not a single feature. Follow the money from a fixed budget through costs and claims to a closed-out job, and open any tool to see how it works.

Set the job up
BudgetSet the job budget on your own cost codes.Cost codesOne spine the whole ledger rolls up to.Head contractsSoonThe contract every claim runs against.Schedule of valuesStructure the price for claims.SelectionsSoonClient choices priced into the job.
Run the costs
BillsCaptured and coded against the budget.InvoicesSoonClient invoices raised off the claim.TimesheetsSoonLabour lands against the job as it's worked.CommitmentsPOs and subcontracts hold committed cost.VariationsScope and price changes, tracked.Purchase ordersRaised against the budget, matched to the bill.
Claim and collect
Progress claimsBuilt on the schedule of values.Sub progress claimsSoonSubcontractor claims, managed.RetentionHeld and released on schedule.PaymentsSoonTrack what's paid and outstanding.Client portalSoonClients follow their claims online.
See the position
WIP reportingSoonWork in progress, without the rebuild.Period-based reportingSoonClose the period cleanly.Cash forecastingSoonSee where the cash is heading.
Connected with the rest of the platform

Finance is just one part of BuildPass

Price the job in preconstruction, run it on site and manage the money here, on the same budget, companies and documents. Nothing is rebuilt between stages.

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Trusted by builders who run their projects on BuildPass

From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.

The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
If you're considering implementing new technology on site, you must have BuildPass on your list.
Rob Lineker
Director, Dei One Projects
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
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Frequently asked questions

Yes, in early access with builders across North America and Oceania. Book a demo to get access.

Yes. Bills and invoices sync with your accounting platform, so nothing is entered twice.

Yes. One master cost code list runs from estimate to final claim.

Yes. The estimate you win with becomes the budget the job runs on, on the same cost codes.