See the position, live
Budget vs committed vs actual across every cost code, updated as the job runs.
BuildPass Pay · Early access
Finance: Run the money with confidence
BuildPass finance software for builders: job costing, invoice automation, progress claims, WIP and cash forecasting in one place, so you see the real position of every job and the whole business.
| Cost code | Original | Committed | Actuals | Forecast | Variance |
|---|---|---|---|---|---|
| 01-100Preliminaries | $458,000 | $304,000 | $186,500 | $458,000 | — |
| 02-100Site & earthworks | $286,000 | $279,500 | $231,400 | $286,000 | — |
| 03-100ConcreteAcme Concreting | $612,000 | $589,900 | $294,950 | $601,000 | +11,000 |
| 05-100Structural steel | $358,000 | $351,200 | $87,800 | $358,000 | — |
| 06-100CarpentryPO-0042 | $394,000 | $18,650 | — | $394,000 | — |
| 07-100Roofing & waterproofing | $248,000 | $241,000 | — | $248,000 | — |
| 08-100Windows & glazing | $322,000 | $316,500 | — | $322,000 | — |
| 09-100Wall & ceiling finishes | $486,000 | — | — | $486,000 | — |
| 15-100Plumbing | $342,000 | $338,000 | $84,500 | $342,000 | — |
| 16-100ElectricalINV-2214 | $488,000 | $474,800 | $86,900 | $488,000 | — |
| 17-100Mechanical / HVAC | $178,000 | $176,400 | — | $178,000 | — |
| 31-100External works & landscaping | $240,000 | — | — | $240,000 | — |
| Total | $4,412,000 | $3,089,950 | $972,050 | $4,401,000 | +11,000 |
Original budget seeded from the $4,412,000 Northside Apartments estimate. Committed flows in from awarded subcontracts and POs; actuals land from approved bills on the matching cost code. Forecast is the PM’s estimate at completion — variance is original less forecast.
The job position shouldn't live in three spreadsheets and someone's memory
Month end today means Xero in one tab, the cost report in a spreadsheet and the claim in another. BuildPass pulls it into one place, so you see movement the day it happens, not four weeks later.
Invoices that code themselves
Bills are read, coded to the right cost code and queued for approval. Your team reviews instead of re-typing.
Claim everything you're owed
Progress claims, variations and retention managed against the head contract, so nothing gets missed at claim time.
How it works
From budget to bank, in one flow
Four steps, one place. Set the budget, run the costs, claim the work and see the cash, without rebuilding anything between stages.
Budget and job costing
The budget you priced, tracked live
The budget lands on the same cost codes you priced with in preconstruction, tracked against committed and actual costs as the job runs.
- Budget. Set the job budget on your own cost codes.
- Commitments. Committed costs tracked against every line.
- Variations. Scope and price changes tracked to the contract.
Won estimate
$4,412,000
Northside Apartments
seeds
Budget · original
$4,412,000
cost codes populate
Bills and invoices
Coded and queued for approval
Upload a bill and it's read, coded to the right cost code and queued for approval. Nobody re-types a line item, and nothing hits the numbers until it's approved.
- Bills. Captured and coded against the budget.
- Approvals. Queued to the right approver, human in the loop.
- Purchase orders. Raised against the budget, matched when the bill lands.
Total payable
$453,305.00
All open bills
Outstanding
$114,630.00
3 bills awaiting payment
Overdue
$52,140.00
1 bill past due
Paid this month
$9,860.00
1 bill settled
| Invoice # | Vendor | Project | Due | Amount | Status |
|---|---|---|---|---|---|
| INV-2214 | BrightSpark Electrical | Northside Apartments | 28/07/2026 | $86,900.00 | Approved |
| INV-2198 | Acme Concreting | Northside Apartments | 24/07/2026 | $147,475.00 | Approved |
| INV-3312 | ClearView Glazing | Riverside Medical Fitout | 10/07/2026 | $52,140.00 | Overdue |
| INV-2231 | Bayside Timber & Hardware | Northside Apartments | 30/07/2026 | $18,650.00 | Outstanding |
| INV-4405 | ProMix Concrete Supplies | Elm Street Townhomes | 02/08/2026 | $34,200.00 | Outstanding |
| INV-2187 | Summit Plumbing | Northside Apartments | 19/07/2026 | $42,300.00 | Approved |
| INV-5120 | IronRidge Steel Fabrication | Kingsway Warehouse | 15/08/2026 | $61,780.00 | Outstanding |
| INV-2109 | Acme Concreting | Hillcrest Depot | 05/07/2026 | $9,860.00 | Paid |
| 8 bills across 5 projects ex GST | $453,305.00 | ||||
Org-wide payables across every project — outstanding, overdue and paid at a glance. Each bill is cost-coded and linked back to the commitment it settles: INV-2214 BrightSpark Electrical ($86,900.00) reconciles against their subcontract on 16-100 at Northside Apartments, landing as actual cost on the budget.
Claims and retention
Claim everything you're owed
Progress claims run against the head contract and schedule of values, from submitted through certified. Retention is withheld per claim and released on schedule, in both directions.
- Progress claims. Built on the schedule of values, claimed then certified.
- Retention. Auto-withheld per claim, released as its own claim.
- Sub claims. The sub side of the money tracked alongside yours.
Contract sum
$4,850,000.00
Certified to date
$2,560,163.87
Complete52.8%
| Description | Scheduled value | Complete | Claimed to date | Certified | Previously paid | Due this claim |
|---|---|---|---|---|---|---|
| Concrete 03-100 | $2,274,253.42 | 75% | $1,705,690.07 | $1,705,690.07 | $1,364,552.05 | $341,138.01 |
| Electrical 16-100 | $1,856,997.24 | 40% | $742,798.90 | $742,798.90 | $557,099.17 | $185,699.73 |
| Finishes 09-100 | $676,249.34 | 15% | $101,437.40 | $94,674.91 | $33,812.47 | $60,862.44 |
| Additional balcony waterproofing — client-approved scope addition VO-007 | $42,500.00 | 40% | $17,000.00 | $17,000.00 | — | $17,000.00 |
| Totals frozen SOV · reconciles to contract sum | $4,850,000.00 | $2,566,926.36 | $2,560,163.87 | $1,955,463.69 | $604,700.18 |
This claim
Certified this period$604,700.18
Less retention (5%)−$30,235.01
Amount due$574,465.17
Submit claimRetention held to date: $128,008.19 · certification required before payment.
Period-by-period claims against the frozen $4,850,000.00 schedule of values — enter the cumulative % complete per line and claimed, certified and previously-paid amounts reconcile, with retention withheld at 5% and tracked per period until the contract reaches completion.
WIP and cash
See the squeeze before it hits the account
WIP reporting joins what you've billed to what it's cost, and cash forecasting shows where each job and the whole business is heading.
- WIP reporting. Billed to date against cost to date, per job.
- Cash forecasting. Where the money lands, before it lands.
Billed to date$2,560,164
Earned revenue$1,071,221
Over-claimed · BIE+$1,488,943
Cash forecast · next 8 monthsLow point Dec
Every tool in the chain
One connected chain, from budget to bank
Finance in BuildPass is a set of connected tools, not a single feature. Follow the money from a fixed budget through costs and claims to a closed-out job, and open any tool to see how it works.
Set the job up
Commit the costs
Claim and collect
Pay subs and suppliers
See the position
Core — the shared spine
Connected with the rest of the platform
Finance is just one part of BuildPass
Price the job in preconstruction, run it on site and manage the money here, on the same budget, companies and documents. Nothing is rebuilt between stages.
WinPrice the work
The budget Pay tracks starts as the estimate you priced.
BuildPass PreconstructionBuildRun site management
The site work that drives the claim is already in BuildPass.
BuildPass Site managementConnectConnect the tools
The numbers connect out to your accounting stack, AI and the integrations you already run.
BuildPass ConnectTrusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Yes, in early access with builders across North America and Oceania. Book a demo to get access.
Yes. Bills and invoices sync with your accounting platform, so nothing is entered twice.
Yes. One master cost code list runs from estimate to final claim.
Yes. The estimate you win with becomes the budget the job runs on, on the same cost codes.