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Comprehensive site diaries
Site diaries offer snapshots of project progress, helping keep your site and management teams aligned. With BuildPass, capturing comprehensive site diaries is effortless. Use voice-to-text to record detailed work descriptions, upload photos to mark up progress, or let AI convert handwritten notes into typed entries.
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Greater project visibility
Site diaries provide your team with visibility across project progress before the monthly meeting.
Every site diary provides an automated attendance log - providing you with a clear snapshot of who was on site for that day. Plus automated weather conditions provide an insight into potential hazards the team was up against.
Clearly document daily progress with photos—once uploaded, they'll be logged with that day's entry. Daily photo logs help keep the head office team informed while providing a clear, auditable record of daily work.
Use the description field to summarise tasks completed for the day. Don’t have time? Use AI-voice-enabled site diaries to quickly record a voice note, which will be automatically converted into a written description
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A consolidated progress report
Site diaries are a powerful resource that can be easily summarised, exported and shared.
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Explore free templates & checklists
Access a range of free templates and checklists within the BuildPass marketplace. Download directly as a PDF, or access straight from your BuildPass account.
Discover how you could use BuildPass to create a safer, more efficient construction site.
Better communication
Foster better communication with head contractors and subcontractors by managing all of your sites workflows in one place.
Boost productivity
AI streamlines your daily processes and eliminates manual tasks, giving your team valuable hours back to focus on what truly matters.
Site safety
From instantly accessible insurance documents to comprehensive safety checklists, BuildPass sets you up for safety success.
Customisable checklists
Empower Admin users with the tools they need to create checklists that manage a range of tasks; from ITPs to a plant induction template.
Consolidated documents
The consolidated document management system and image library will help you find exactly what you need, whenever you need it.
Mobile first
Construction isn’t office based and neither is BuildPass. Access everything you need straight from your phone.
Quality Assurance
Surpass quality expectations with digital processes that’ll set you and your team up for success from the beginning of every project.
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Health & Safety
Digitising your health & safety processes will be the best thing you ever do. Gone are the days of photocopying insurances and scanning in SWMS.
Asset Management
Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.
AI Toolkit
BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.
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Trusted by industry leaders
We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.
“The onboarding process and training we received from the BuildPass team was fantastic.”
“If you’re considering implementing new technology on site, you must have BuildPass on your list.”
“I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
Featured blog posts
See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.
Simplify drawing updates across your construction business with BuildPass Drawings and ensure everyone is working on the correct version, at all times.
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Construction schedules are dynamic, and traditional tools (spreadsheets, whiteboards, calls) fail to reflect real-time site conditions, creating inefficiency and frustration.
BuildPass is proud to announce the release of the Defect Management module! It's designed to drastically simplify the process of capturing, recording, and tracking defects on any project.
Frequently asked questions
Site diaries document everything that happens on-site in a day: work completed, weather conditions, crew activity, equipment use and any issues that arise. They’re essential for tracking progress and resolving disputes. A detailed site diary gives you a reliable paper trail, one you’ll be glad to have when questions come up later.
With our site diaries, site attendance and weather are automatically pulled for your location. From there, you can add photos, dictate updates using voice-to-text or simply drop in an audio note while walking the site. Want it all summarized for you? Let our AI turn your notes into a clear, professional report. It’s everything you need to stay on track. Less time typing, more time building.
BuildPass automatically captures key details like the date, time, site location and weather conditions – so you don’t have to! It also syncs with workforce attendance data from sign-ons – giving you an instant overview of who was on site and when.
Yes! site diaries can be instantly exported as PDFs and shared digitally with clients, contractors and other stakeholders.
Absolutely! Our AI takes all those detailed site diary entries and turns them into digestible summaries, spotlighting the crucial bits like major activities, problems and progress. It's a real time-saver for project managers who need to stay on top of things but don't have hours to read through every single entry. Our tool can generate a report that summarizes over a set date range, helping to distil all the site chatter into the stuff that actually matters.
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