Connect once
A finance manager signs in to QuickBooks Online from Settings in Win & Pay. No file exports and no spreadsheets.
Win & Pay
Approve bills in BuildPass, see them in QuickBooks
Approved bills and progress claim invoices go straight to QuickBooks Online, with the supplier's invoice attached. When a bill is paid in QuickBooks, BuildPass shows it.
QuickBooks Online
BuildPass- Approved bills
- Attachments
- Claim invoices
- Payment status
Trusted by builders across the country
How it works
Approve in BuildPass
Your project manager approves the bill against the job. It goes to QuickBooks the moment it's approved, or when you choose to send it.
Paid in QuickBooks, current in BuildPass
When the bill is paid in QuickBooks, BuildPass marks it paid on the job.
What you get
Your bookkeeper stops retyping invoices
Approved bills and claims reach QuickBooks Online ready to pay and reconcile.
See all integrations- Approved bills land in QuickBooks with the supplier's invoice attached
- Progress claim invoices arrive with retention as a deduction line
- Records QuickBooks already holds are linked, never entered twice
- A retried export never creates a duplicate
- Missing account or tax mappings are flagged before you send
- See which bills are paid without opening QuickBooks
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Yes. The QuickBooks connection is part of Win & Pay, BuildPass's finance product. You connect it from Settings under Win & Pay integrations.
Yes. Turn on sending at approval and each bill goes to QuickBooks the moment it's approved. You can also send bills yourself.
Yes. Certified claims go to QuickBooks as invoices, with retention shown as a deduction line so the invoice states the net amount due.
BuildPass links to the record QuickBooks already holds rather than creating a second one.
Anyone in the Finance manager or Organisation admin access group in Win & Pay. Connecting takes a QuickBooks sign-in, not a file export.
See your bills land in QuickBooks
We'll show you an approved bill going from BuildPass to QuickBooks Online on a call.