Connect once
A finance manager signs in to Xero from Settings in Win & Pay. No file exports and no spreadsheets.
Win & Pay
Approve bills in BuildPass, see them in Xero
Approved bills, supplier credit notes and progress claim invoices go to Xero with cost codes and GST already set. When a bill is paid in Xero, BuildPass shows it.
Xero
BuildPass- Approved bills
- Cost codes
- Credit notes
- Invoices
- Payment status
Trusted by builders across the country
How it works
Approve in BuildPass
Your project manager approves the bill against the job and cost code. It goes to Xero the moment it's approved, or when you choose to send it.
Paid in Xero, current in BuildPass
When the bill is paid in Xero, BuildPass marks it paid on the job.
What you get
Clean books without the keying
Every approved bill reaches Xero the way your bookkeeper would have entered it.
See all integrations- Bills arrive with line-level cost codes and GST set
- The supplier's invoice is attached to the bill in Xero
- Supplier credit notes go across alongside bills
- Progress claim invoices reach your client's Xero contact with retention as a deduction line
- Bills Xero already holds are linked, never entered twice
- A sync activity feed shows every bill that reached Xero
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Yes. The Xero connection is part of Win & Pay, BuildPass's finance product. You connect it from Settings under Win & Pay integrations.
Yes. Turn on sending at approval and each bill goes to Xero the moment it's approved. You can also send bills yourself from the Bills workspace.
Yes. The bill's source document is attached to the bill in Xero, so your bookkeeper sees the supplier's invoice next to the entry.
BuildPass links to the bill Xero already holds rather than creating a second one.
Anyone in the Finance manager or Organisation admin access group in Win & Pay. Connecting takes a Xero sign-in, not a file export.
Xero organisations in Australia, New Zealand, the UK and the US.
See your bills land in Xero
We'll show you an approved bill going from BuildPass to Xero on a call, with your cost codes.