Quotes in whatever format subs send
Subs quote however they normally would, by email, PDF or spreadsheet, and AI parses whatever arrives into a structured quote.
Win
Procurement: Compare every subcontractor quote and award faster
Send your ITBs, and however each sub sends their pricing, it lands on one shared set of lines you can compare side by side. Award the winner and it maps straight onto your estimate.
| Scope | Estimate | Acme Concreting | 2ProMix Concrete | 3SolidForm Civil |
|---|---|---|---|---|
| Concrete supply & place — 386 m³ matches 1 estimate line | $160,190.00 | |||
| Reinforcement & formwork supply matches 1 estimate line | $332,810.00 | |||
| Concrete pumping & placement labor matches 1 estimate line | $119,000.00 | |||
| Retainage held on subcontract | — | |||
| Total ex tax · vs estimate | $612,000 | $589,900 −$22,100 (−4%) Awarded | $612,750 +$750 (+0%) 3 of 4 · 75% | $624,100 +$12,100 (+2%) 3 of 4 · 75% |
Three differently-structured quotes levelled onto one canonical scope set and compared like-for-like against the estimate. Totals and the +/− figure are ex tax, on the scope each sub covers. Acme Concreting is awarded at $589,900 against the $612,000 benchmark — the win flows straight through to a subcontract, commitment and budget in Pay.
Trusted by builders across the country
From custom-home builders to commercial general contractors, teams run their projects on BuildPass.
From scattered quotes to an awarded trade
Every quote on the same lines
Smart Compare builds one canonical line set across every quote, even when each sub broke their pricing down differently.
Award maps onto your estimate
An awarded quote maps onto your estimate lines automatically, so the committed price flows downstream without manual re-keying.
How it works
The whole ITB, in one place
Author the request, send it to your subs, compare what comes back, and award the trade, all in one place.
Trade / package
03-100Concrete
Quotes due
24 Jul 2026
Create project-level ITBs
Spin up a invitation to bid against a project, define scope and trades, and distribute to your subcontractors from one place.
Private link · no login
Concrete supply & place — 386 m³$160,190.00
Reinforcement & formwork supply$332,810.00
Pumping & placement labor$96,900.00
Total quote · ex tax$589,900.00
Let subs quote their way
Subcontractors respond through a public portal with no login, and send pricing however they like.
Free-text email quote Parsed
Roof structure, sheeting & flashing$142,000.00
Waterproofing membrane$58,450.00
Scaffold hire · 2 wk$24,000.00
Quote total · ex tax$238,450.00
Quotes parsed for you
Unstructured emails, PDFs and spreadsheets become structured quotes automatically.
| Scope | 2 | 3 | |
|---|---|---|---|
| Concrete supply & place | |||
| Reinforcement & formwork | |||
| Retainage | |||
| Total ex tax | $589,900 −4% | $612,750 | $624,100 |
Smart Compare
Every quote is lined up on one shared set of lines, so you compare like-for-like even when subs price differently.
| Estimate builder benchmark | $612,000 | — |
| Acme Concreting awarded | $589,900 | −$22,100 (−4%) |
| ProMix Concrete quote | $612,750 | +$750 (+0%) |
| SolidForm Civil quote | $624,100 | +$12,100 (+2%) |
Overlay your estimate
Drop your estimate onto the comparison as an optional reference column to see how each quote lands.
AwardedAcme Concreting
03-100Concretemaps onto estimate line
Committed
03-100 · subcontract
Map the award onto your estimate
Soft-award your preferred sub and map the winning quote onto your estimate lines automatically.
Connected to the whole job
Procurement, connected to the whole job
Your estimate feeds procurement as the scope you're pricing, and the trade you award maps back onto your estimate lines. From there it carries into commitment, budget and payment.
Estimate · benchmark
$612,000
03-100 Concrete · ex tax
feeds
ITB · awarded
$589,900
Acme Concreting · −$22,100 (−4%)
commits
Committed · budget
$589,900
03-100 · subcontract in Pay
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial general contractors, teams across the United States run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
No. Subs respond to your ITB through a public recipient portal with no account required, and you stay in control of the project.
That's fine. BuildPass's AI parses whatever they send into a structured quote, so you don't re-key it into a comparison sheet.
Smart Compare lines every quote up on one shared set of lines, so you're always comparing like-for-like, however each sub laid out their pricing.
Awarding maps the winning quote onto your estimate lines automatically, so the committed price flows through to budget without manual re-entry.
Run your next ITB in BuildPass
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