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RFIs

Still managing RFIs through your inbox?

There's a better way. Raise, assign and track every Request for Information across your projects without the email chaos.

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RFIs

We build with the best

We work with the best head contractors, builders, project managers and consultants. From large scale commercial builds to high-end residential homes. See how BuildPass can help you worker smarter - not harder.

Built for how RFIs actually work on site

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Raise an RFI in under 30 seconds

Foster better communication with general contractors and subcontractors by managing all of your sites workflows in one place.

Get a response by email

Your contact gets an email with the RFI and full context. They reply from their inbox and it lands straight in the thread, tracked and timestamped.

Never lose track of what's outstanding

Every RFI has an owner and a due date. See at a glance what's open, what's overdue and who's responsible, so nothing falls off the radar.

One thread from question to answer

No more stitching together email chains. Every message, attachment and response lives in a single conversation thread tied to the original question.

Close it out and generate next steps

When you get the response you need, flag cost and schedule impact and let AI draft the follow-up action for you.

An audit trail you can actually trust

Once an RFI is submitted, the question locks. Every response is timestamped. Export the full register whenever you need it.

From question to resolution in one place

How RFIs work in BuildPass

Every detail matters when you're chasing a decision. These are the tools that make sure nothing gets missed between question and answer.

Pin an RFI to the exact spot on a drawing

Connect an RFI directly to a drawing sheet and drop a pin on the location where the issue is. The person responding sees exactly where the problem sits, no back-and-forth needed.

Customizable external submission links

Generate a custom link with controls over who can see drawings and who can be contacted. Subcontractors, workers, or architects submit RFIs directly into your register on their own terms.

See what's overdue at a glance

Overdue RFIs are flagged across the dashboard so you can instantly see what's outstanding and who needs to reply. Notifications go straight to email, so architects and consultants know when something's urgent.

AI summaries and follow-up actions

AI summarises long RFI threads so you can see what's going on without reading every message. It also helps generate follow-up actions straight from the conversation.

Attach photos, PDFs and documents

Add site photos, spec PDFs, contracts or any supporting file directly to an RFI thread. Capture evidence on the spot from your phone or link files from your project

Export RFIs to PDF or CSV

Download individual RFI records or export your full register as a PDF or CSV. Use AI to generate client updates, project summaries, or formal letters, upload your template and it'll match your style

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Book a demo
Book a demo
Book a demo
Book a demo
Book a demo

Quality Assurance

Surpass quality expectations with digital processes that’ll set you up for success from the beginning of every project.

  • Simplify quality inspections with customizable checklists that guide users through each required step.
  • Access a library of compliant checklists and templates, ready to be customized to meet your site’s needs.
  • Punch list management has never been easier, thanks to AI—record and assign items in seconds.

    • Health & Safety

    Digitizing your health and safety processes is a game-changer. Say goodbye to photocopying insurance documents and scanning JSAs.

  • Perform site orientations in minutes and centralize all documentation in one place.
  • Simplify JSA management with customizable forms and easy to update templates.
  • Manage site numbers with daily sign-ins and real time insights.

    • Asset Management

    Replace paper logbooks and Excel spreadsheets. BuildPass asset registers make it easy to track all on-site plant and equipment.

  • Update maintenance logs, track safety checks, and request repairs—all in one place.
  • Create registers using customizable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get tasks done faster.

  • Need to send a weekly site report or create a new safety checklist? AI gets it done in seconds, not hours.
  • Speed-up repeatable tasks that take up valuable time in your team’s schedule.
  • Save time recording punch list items with AI voice-to-text.

    • Trusted by industry leaders

    We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.

    Watch
    “The onboarding process and training we received from the BuildPass team was fantastic.”
    Nick Du Bois
    Managing Director, FORA
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    “If you’re considering implementing new technology on site, you must have BuildPass on your list.”
    Rob Lineker
    Director, Dei One Projects
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    “I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
    Garath Vella
    Director, Lorden Vella
    Read more

    Featured blog posts

    See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.

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