Every claim reconciles to your SOV
Every pay application bills against the frozen Schedule of Values, so what you claim reconciles to the contract sum you agreed, with no re-keyed workbook that drifts.
Pay
Pay applications that bill straight off your Schedule of Values
Raise each pay application against your frozen Schedule of Values, withhold retainage automatically, and certify what the client agrees. Claimed, certified and paid all track on the contract sum you locked.
Contract sum
$4,850,000.00
Certified to date
$2,560,163.87
Complete52.8%
| Description | Scheduled value | Complete | Claimed to date | Certified | Previously paid | Due this application |
|---|---|---|---|---|---|---|
| Concrete 03-100 | $2,274,253.42 | 75% | $1,705,690.07 | $1,705,690.07 | $1,364,552.05 | $341,138.01 |
| Electrical 16-100 | $1,856,997.24 | 40% | $742,798.90 | $742,798.90 | $557,099.17 | $185,699.73 |
| Finishes 09-100 | $676,249.34 | 15% | $101,437.40 | $94,674.91 | $33,812.47 | $60,862.44 |
| Additional balcony waterproofing — client-approved scope addition CO-007 | $42,500.00 | 40% | $17,000.00 | $17,000.00 | — | $17,000.00 |
| Totals frozen SOV · reconciles to contract sum | $4,850,000.00 | $2,566,926.36 | $2,560,163.87 | $1,955,463.69 | $604,700.18 |
This application
Certified this period$604,700.18
Less retainage (5%)−$30,235.01
Amount due$574,465.17
Submit applicationRetainage held to date: $128,008.19 · certification required before payment.
Period-by-period applications against the frozen $4,850,000.00 schedule of values — enter the cumulative % complete per line and claimed, certified and previously-paid amounts reconcile, with retainage withheld at 5% and tracked per period until the contract reaches completion.
Trusted by builders across the country
From custom-home builders to commercial general contractors, teams run their projects on BuildPass.
Bill the client off the contract you signed
Claimed, certified and paid, always current
Claimed, certified, paid, outstanding, and retainage held stay live across the job, instead of living in someone's head.
How it works
The whole pay application, in one place
Claim against the frozen SOV, enter this period’s progress, certify, and issue a clean document.
| 03-100Concrete | $2,274,253.42 |
| 16-100Electrical | $1,856,997.24 |
| 09-100Finishes | $676,249.34 |
| Contract sum | $4,850,000 |
Claim against your locked SOV
Raise each claim against the frozen Schedule of Values baseline, so every line reconciles to the contract sum you agreed.
| Description | Complete |
|---|---|
| Concrete | 75% |
| Electrical | 40% |
| Finishes | 15% |
Enter this period's progress
Enter percent complete per line and the claim amount computes for you, with previous claims carried forward as work in place since last time.
Certified this period$604,700.18
Less retainage (5%)−$30,235.01
Amount due$574,465.17
Retainage held to date $128,008.19
Withhold retainage automatically
Retainage is held at certification on your contract's rate and cap, with the running total held tracked for you.
| Description | Claimed | Certified |
|---|---|---|
| Concrete | $1,705,690.07 | $1,705,690.07 |
| Electrical | $742,798.90 | $742,798.90 |
| Finishes | $101,437.40 | $94,674.91 |
Certify what's agreed
Record the certified amount per line against what you claimed, with a reason captured on any short-certified line, or let AI read the certificate to pre-fill it.
| Line | Certified | Paid |
|---|---|---|
| Concrete | $1,705,690 | $1,364,552 |
| Electrical | $742,799 | $557,099 |
| Finishes | $94,675 | $33,812 |
Track claimed, certified, paid
Follow each claim through its lifecycle and record settlement as it lands, so the running position on the job is always current.
Pay application #3
Amount due$574,465.17
Issue a clean claim document
Produce a clean pay application document off your structured data and send it to the client, instead of hand-formatting a workbook.
Connected to the whole job
Pay applications, your money-in side
Once your SOV baseline is frozen, that locked breakdown is the spine every claim bills against, so what you claim reconciles to the contract sum you agreed. Approved prime-contract change orders flow through onto your claims. Where bills track what you owe, pay applications track what the client owes you.
Schedule of values · frozen
$4,850,000
Northside Apartments · sell-side contract sum · locked baseline
billed against
Pay application #3 · certified this period
$604,700.18
period to 30 Jun 2026 · incl. change order CO-007
Retainage held (5%)
$128,008.19
withheld until the applications carry the contract to completion
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial general contractors, teams across the United States run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Your frozen Schedule of Values. Once you've locked your contract sum in Ledger, every pay application bills directly against that baseline, so the value you claim always reconciles to the contract you agreed, with no extra setup.
Per line, as percent complete this period. The claim amount computes automatically from the locked line value, and previous claims carry forward, so each period is the work in place since you last claimed.
Automatically. Retainage is withheld at certification on the rate and cap set on your contract, and the running total held is tracked for you, with no manual deduction each period.
All of them. It's the same instrument under different names, a period-by-period claim against the agreed schedule, and the issued document matches your market, whether that's an AU progress claim or an AIA-style G702/G703 for North American teams.
Each claim moves through claimed, certified, and paid, and you record settlement as it lands. The money-in picture, claimed, certified, paid, outstanding, and retainage held, stays current across the job.
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