Coded to the right budget lines
Every bill is cost-coded, so approved costs land on the right lines of your budget with no manual mapping later.
Pay
Bills that land actual cost on the right job
Capture supplier and subcontractor bills, code each to the cost codes you're spending against, then approve and pay. Actual cost flows straight onto the budget, and outstanding payables stay visible across projects.
Total payable
$453,305.00
All open bills
Outstanding
$114,630.00
3 bills awaiting payment
Overdue
$52,140.00
1 bill past due
Paid this month
$9,860.00
1 bill settled
| Invoice # | Vendor | Project | Due | Amount | Status |
|---|---|---|---|---|---|
| INV-2214 | BrightSpark Electrical | Northside Apartments | 07/28/2026 | $86,900.00 | Approved |
| INV-2198 | Acme Concreting | Northside Apartments | 07/24/2026 | $147,475.00 | Approved |
| INV-3312 | ClearView Glazing | Riverside Medical Fit-Out | 07/10/2026 | $52,140.00 | Overdue |
| INV-2231 | Bayside Timber & Hardware | Northside Apartments | 07/30/2026 | $18,650.00 | Outstanding |
| INV-4405 | ProMix Concrete Supplies | Elm Street Townhomes | 08/02/2026 | $34,200.00 | Outstanding |
| INV-2187 | Summit Plumbing | Northside Apartments | 07/19/2026 | $42,300.00 | Approved |
| INV-5120 | IronRidge Steel Fabrication | Kingsway Warehouse | 08/15/2026 | $61,780.00 | Outstanding |
| INV-2109 | Acme Concreting | Hillcrest Depot | 07/05/2026 | $9,860.00 | Paid |
| 8 bills across 5 projects ex tax | $453,305.00 | ||||
Org-wide payables across every project — outstanding, overdue and paid at a glance. Each bill is cost-coded and linked back to the commitment it settles: INV-2214 BrightSpark Electrical ($86,900.00) reconciles against their subcontract on 16-100 at Northside Apartments, landing as actual cost on the budget.
Trusted by builders across the country
From custom-home builders to commercial general contractors, teams run their projects on BuildPass.
From a supplier invoice to actual cost on the budget
Clear a backlog in one pass
Bulk import lets you load many bills at once instead of keying them one at a time.
Payables across every project
An org-wide, all-projects bills view sits alongside project-scoped detail, so everyone sees the same numbers.
How it works
The whole payables picture, in one place
Capture the invoice, code it, approve and pay, and the actual cost lands on the budget.
BrightSpark Electrical
Invoice #INV-2214
Due07/28/2026
Amount$86,900.00
PDFbrightspark-inv-2214.pdfCaptured
Capture a bill
Bring a supplier or subcontractor bill into BuildPass and record its detail against the project.
CSVjuly-payables.csv
Bills 8 detected
Vendors matched
Import bills in bulk
Load many bills at once so a backlog of invoices clears in a single pass.
INV-2214 · BrightSpark Electrical
16-100ElectricalSuggested
Code a bill to cost codes
Allocate each bill to the cost codes it belongs against, so actual cost lands on the right budget lines.
BillINV-2214$86,900.00
reconciles
SubcontractBrightSpark Electrical16-100
Link a bill to its subcontract
Carry a subcontract link so the cost reconciles against the commitment it was raised under.
ReceivedApprovedPaid
Payment recorded07/05/2026$86,900.00
Approve and pay
Review and approve before paying, then mark a bill paid and track outstanding, overdue and paid.
| INV-2214 | Northside Apartments | Approved | $86,900 |
| INV-3312 | Riverside Medical Fit-Out | Overdue | $52,140 |
| INV-2231 | Northside Apartments | Outstanding | $18,650 |
| Total payable 5 projects | $453,305 | ||
See payables across projects
Read an org-wide bills view alongside project-scoped detail, with status feeding the dashboard.
Connected to the whole job
Bills, where actual cost lands
Subcontracts and purchase orders commit cost against the budget; when the supplier invoices, the bill links back to that commitment, so committed cost reconciles into actual. Because every bill is cost-coded, approved costs roll straight onto the budget, keeping budget, committed and actual current.
Commitment · subcontract
$86,900
BrightSpark Electrical · 16-100
bill
Bill · INV-2214
$86,900
reconciles against the commitment
posts
Budget · actual
$86,900
actual cost on 16-100 · Northside
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial general contractors, teams across the United States run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Supplier invoices and subcontractor bills, the costs coming in against your jobs. Each is captured against the project it belongs to.
Through its cost codes. Each bill is allocated to the cost codes you're spending against, so once approved, its value lands on the budget as actual cost automatically.
A bill can carry a subcontract link, so it reconciles against the commitment it was raised under, letting you track committed versus billed and keep the cost flowing through to payment.
In the all-projects bills view. It sits alongside project-scoped bill detail, and bill status feeds the org dashboard's payables widgets.
Bring your payables into BuildPass
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