Construction accounts payable and bills software
Accounts payable that lands actual cost on the right job
Capture supplier and subcontractor bills, code each one to the cost codes you're spending against, approve it, and pay it, with actual cost flowing straight onto the budget and outstanding payables visible across every project.
| Invoice # | Vendor | Project | Due | Amount | Status |
|---|---|---|---|---|---|
| INV-2214 | BrightSpark Electrical | Northside Apartments | 28/07/2026 | $86,900.00 | Approved |
| INV-2198 | Acme Concreting | Northside Apartments | 24/07/2026 | $147,475.00 | Approved |
| INV-3312 | ClearView Glazing | Riverside Medical Fitout | 10/07/2026 | $52,140.00 | Overdue |
| INV-2231 | Bayside Timber & Hardware | Northside Apartments | 30/07/2026 | $18,650.00 | Outstanding |
| INV-4405 | ProMix Concrete Supplies | Elm Street Townhomes | 02/08/2026 | $34,200.00 | Outstanding |
| INV-2187 | Summit Plumbing | Northside Apartments | 19/07/2026 | $42,300.00 | Approved |
| INV-5120 | IronRidge Steel Fabrication | Kingsway Warehouse | 15/08/2026 | $61,780.00 | Outstanding |
| INV-2109 | Acme Concreting | Hillcrest Depot | 05/07/2026 | $9,860.00 | Paid |
| 8 bills across 5 projects ex GST | $453,305.00 | ||||
Org-wide payables across every project — outstanding, overdue and paid at a glance. Each bill is cost-coded and linked back to the commitment it settles: INV-2214 BrightSpark Electrical ($86,900.00) reconciles against their subcontract on 16-100 at Northside Apartments, landing as actual cost on the budget.
Trusted by builders across the country
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
Invoices shouldn't be re-typed into software that knows nothing about the job
Actual cost on the right job
Every bill is cost-coded, so approved costs land on the right lines of your budget with no manual mapping later.
Clear a backlog in one pass
Bulk import lets you load many bills at once instead of keying them one at a time.
Payables across every project
An org-wide, all-projects bills view sits alongside project-scoped detail, so everyone sees the same numbers.
Everything payables needs, in one place
From capturing an invoice to actual cost on the budget.
Capture a bill
Bring a supplier or subcontractor bill into BuildPass and record its detail against the project.
Import bills in bulk
Load many bills at once so a backlog of invoices clears in a single pass.
Code a bill to cost codes
Allocate each bill to the cost codes it belongs against, so actual cost lands on the right budget lines.
Link a bill to its subcontract
Carry a subcontract link so the cost reconciles against the commitment it was raised under.
Approve and pay
Review and approve before paying, then mark a bill paid and track outstanding, overdue and paid.
| INV-2214 | Northside Apartments | Approved | $86,900 |
| INV-3312 | Riverside Medical Fitout | Overdue | $52,140 |
| INV-2231 | Northside Apartments | Outstanding | $18,650 |
| Total payable 5 projects | $453,305 | ||
See payables across projects
Read an org-wide bills view alongside project-scoped detail, with status feeding the dashboard.
Bills are where actual cost enters Win to Pay
Upstream, subcontracts and purchase orders commit cost against the budget; when the supplier invoices, the bill carries its subcontract link back to that commitment, so committed cost reconciles cleanly into actual. Because every bill is cost-coded, approved costs roll straight onto the budget, keeping budget vs committed vs actual current without a month-end spreadsheet.
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