Ask for a new one
Request changes on a certificate with a comment. The company gets an email with your note and a link to upload a new version.
Build
Sub insurance certificates tracked, and chased for you
Certificate of insurance (COI) tracking software for subcontractors
Subs upload their certificates of insurance through a link, with no BuildPass login. Your superintendent or project manager reviews each one, and once it's reviewed, BuildPass emails the sub's default contact before and after expiry. One certificate then covers that same sub on every project.
Trusted by builders across the country
From custom-home contractors to commercial general contractors, field teams use BuildPass to track their subs' COIs.
Certificate of insurance (COI) software helps general contractors collect COIs from subcontractors, review them, and email each active sub's default contact before and after coverage expires.
One renewal, from your request through to the reviewed certificate
They replace it
The company picks the renewed certificate on their phone, sets the expiry date and type, and uploads it. No BuildPass login needed.
You review it
Check the new version and its expiry date, then mark it reviewed. The old certificate stays in the version history.
How it works
Every sub's COIs, in one view
See what's current, expiring soon or expired across every company, and chase the lot in one go.
Reminders go out on their own
Once a certificate is reviewed, BuildPass emails the default contact of an active company before and after expiry. Each email has an upload link.
Chase every expired certificate
Open the Expired view, select the lot and send one request with your own message at the top of every email.
See if they opened it
Each company's email history shows you whether a reminder was sent, delivered, opened or bounced.
Add your own insurance types
Add the types your contracts ask for, like general liability, workers' comp or equipment. Reminders work the same for every type.
Every version kept
When a company replaces a certificate, the new one becomes the next version and the earlier ones stay on the record.
One sub, every policy
Open a company to see every certificate it holds, by type, with the review and expiry status of each.
Connected to the whole job
BuildRun the site
COIs, part of the whole job
Insurance requests go out with the rest of a sub's documents, like JHAs and SDS, through one link. Certificates sit on the company record, so the same COI covers that sub on every project you run.
Explore health and safety- Expiry reminderExpiring in a weekto the sub's default contact
- Email historyOpenedsent, delivered, opened or bounced
- COVERS EVERY PROJECT1 certificateBrightSpark General Liability · reviewed, expires 11/12/2026
Win
Price the jobTake off, estimate and get proposals out the door, without rekeying the same numbers three times.
Explore preconstructionPay
Manage the moneyBudgets, commitments, pay applications and bills, so you see the real financial position of every job.
Explore financeConnect
Connect the toolsBring your other tools, your phone line and BuildPass AI into the same workflow.
Explore the AI toolkitTrusted by builders who run their projects on BuildPass
From custom-home builders to commercial general contractors, teams across the United States run their projects on BuildPass every day.
Whether you're a local builder doing a handful of houses a year, or you're pushing for four or five digits, there's a solution here. And BuildPass can handle it.
Joel Patterson
Director of Construction, Burkentine Builders
It's a one-stop shop for construction safety. Everything you need is right there.
Jack Hensey
Business Operations Associate, Reidy Contracting Group
This is working much better with BuildPass. Much faster. Much cleaner.
David Guzman
Superintendent, Engen Contracting Inc.
Frequently asked questions
Yes, when the conditions are met. BuildPass emails the company's default contact before and after expiry. The certificate needs to be reviewed, and the company needs a default contact with an email address and recent activity on one of your live projects.
No. A certificate holds the file, type, expiry date and review status, not the coverage limit. Your reviewer reads the limit off the COI before marking it reviewed.
No. Insurance doesn't block orientations or sign ons. Use the Expired view to see who is out of date and chase them all in one go.
Yes. Add a license, like a state contractor license, as its own type with an expiry date. It gets the same reminders and review status that any certificate gets.
See how BuildPass works on your projects
Book a demo and we'll walk your team through it.