Raise a invoice from a served pay application as a frozen, faithful snapshot, or build a standalone one, issue it as a branded PDF, record what the client pays, and track paid, part-paid and overdue, with retention always shown as its own line.
| Description | Cost code | Amount |
|---|---|---|
| Concrete | 03-100 | $341,138.01 |
| Electrical | 16-100 | $185,699.73 |
| Finishes | 09-100 | $60,862.44 |
| Balcony waterproofing | CO-007 | $17,000.00 |
| Work certified this period frozen snapshot · reconciles to pay application #3 | $604,700.18 |
A client invoice raised straight from served pay application #3 — lines, sales tax and retention carried across as a frozen snapshot, retention shown as its own line, and the net amount due reconciling to the certified pay application. Issuing mints the invoice number and locks it from further edits.
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
The pay application owns the money, and a invoice raised from it freezes a faithful snapshot of the lines, sales tax and retention. If the claim changes afterwards, the invoice tells you, so the two never quietly disagree.
Gross, retention withheld, and net amount due are always separate facts on the document, so the client sees exactly what was held and why the total is what it is.
Issuing mints an immutable invoice number and locks the invoice from further edits, so what you sent is exactly what stays on the record.
From a served claim to a receipt recorded and a balance tracked.
On a served pay application, raise an outbound invoice for the net amount due, with the lines, sales tax and retention position carried across frozen and no rekeying.
| Site establishment | $8,500 |
| Temporary fencing hire | $2,240 |
| Sales tax | $1,074 |
Need to bill something outside a claim? Create a standard invoice with your own editable lines and tax, against the project and client.
Issuing renders a branded invoice PDF with sales tax, and for a pay-application invoice the G702/G703 pay-app document is the invoice, so there's nothing to duplicate.
Email the invoice to a client contact with the PDF attached and an optional note; a Sent marker shows it went, and Resend re-delivers the identical document.
Record a bank receipt against an issued invoice; part-payments accumulate, and the chip tracks paid, part-paid, unpaid and overdue with the days past due.
Raise a full or partial credit note against an invoice, or credit and reissue in one step, with the credit chain shown on both the invoice and the note.
A pay application is where you claim a period of work. The invoice is how you demand and collect it. Because a claim invoice is minted frozen from the served claim, carrying the same lines, sales tax and retention held-to-date, the document the client receives always matches what you certified. Retention released later can be invoiced from its release record, and a credit note negates an invoice cleanly. Downstream, issued invoices feed billings-to-date in WIP and the income side of the cash forecast.
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
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