The position, derived not rebuilt
Billings to date, earned revenue and the over- or under-claimed position sit on one strip, tagged BIE when you're over and CIE when you're under, read live from the modules that already hold the numbers.
Pay
Work in Progress reporting that tells you if you're over- or under-claimed
Reconcile what you've certified to the client against what you've actually earned, read the over- or under-claimed position on every project, and roll the same number up across your whole portfolio for a month.
Billings to date$2,560,164certified pay applications
Earned revenue$1,071,22122% cost-complete × contract
Over-claimed position+$1,488,943BIEbillings in excess of earned
Cash forecast · net position, next 8 monthsLow point -$95,000 · Dec
Billings-to-date come from certified pay applications; cost-to-date, EAC and % complete come from the Budget forecast. WIP joins them at one number — earned revenue against what you have billed — so an over-claimed (BIE) position is visible long before it turns into a cash problem.
Trusted by builders across the country
From custom-home builders to commercial head contractors, teams run their projects on BuildPass.
The over/under-claimed question shouldn't take an afternoon of spreadsheets
Warned, never misled
If there's no certified claim, no cost forecast, or scope with no linked cost code, WIP shows an amber readiness warning that links you to the fix, instead of a confident wrong number.
This month live, last month frozen
The month-end period lock freezes each month's WIP position as a snapshot that's never recomputed, so a past month reads exactly as it did at close while the current month stays live.
How it works
Everything WIP needs, from one project to the whole portfolio
Read the position, trace it to source, and roll it up across every job.
Billings to date$2,560,164
Earned revenue$1,071,221
Over-claimed+$1,488,943BIE
Billings in excess of earned — a liability, tagged BIE (CIE when under-claimed).
Read the over/under-claimed position
One strip shows billings to date, earned revenue and the position: over-claimed with a BIE chip (a liability), or under-claimed with a CIE chip (an asset).
Forecast margin$449,0009.3%
See the divergence that drives it
Percent cost-complete sits beside percent billed, so the gap that drives the position is easy to read, with a forecast margin figure alongside.
| Code | Cost | % | Earned | Billed | Over/(under) |
|---|---|---|---|---|---|
| 03-100 | $295k | 49% | $325k | $980k | +$655k |
| 02-100 | $231k | 81% | $255k | $286k | +$31k |
| 15-100 | $85k | 25% | $93k | $72k | ($21k) |
| 16-100 | $87k | 18% | $96k | $232k | +$136k |
| Unallocated | — | — | — | $232k | +$232k |
| Project total | $972k | 22% | $1,071k | $2,560k | +$1,489k |
Break it down by cost code
An advisory per-code table shows cost to date, EAC, % complete, earned, billed and over/(under), with over-claimed rows in amber and under-claimed in emerald, plus an unallocated row.
Certified pay applicationsNorthside Apartments
Billings to date$2,560,164
Budget forecastactuals + EAC
Cost $972,050 · EAC $4,401,00022.1% cost-complete
Trace every number to source
Certified pay applications drive billings-to-date. The Budget forecast drives cost-to-date, EAC and percent complete. WIP joins them at one number and shows its working.
Jun 2026 Locked
Over-claimed at close+$1,488,943
Frozen snapshot — never recomputedJul 2026Live
Reads live from the modules · one click awayFreeze a month at the period lock
Locking the accounting period freezes that month's WIP position. A locked month is read from its snapshot, never recomputed, with the live report a click away.
| Project | Contract | Billings | Over/(under) |
|---|---|---|---|
| Northside Apartments | $4.85m | $2.56m | +$1.49m |
| Riverside Townhouses | $3.20m | $1.10m | ($0.18m) |
| Marina Commercial | $6.40m | $3.85m | +$0.42m |
| Portfolio | $14.45m | $7.51m | +$1.73m |
Roll it up across the portfolio
The Portfolio WIP schedule shows one row per project for a chosen month (contract, cost, ΣEAC, margin, billings and over/(under) claimed) on a locked-or-live basis, exportable to CSV.
Connected to the whole job
WIP is the reconciliation layer over the money-in and cost sides
WIP holds no numbers of its own. It joins the ones already in Ledger. The Budget forecast (EAC) drives the cost side: cost to date, estimate at completion and percent cost-complete. Certified pay applications drive the billings side. The Schedule of Values' linked cost codes are the spine that allocates both onto the same codes, and the prime contract supplies the contract sum and type. Because it reads live, the position is current instead of reconstructed, and every figure is a candidate management-accounting number for your commercial reporting, not a posted journal.
Certified pay applications
$2,560,164
billings to date · the money-in side
Budget forecast
$972,050 of $4,401,000 EAC
cost to date · 22.1% cost-complete · the cost side
reconciled by
WIP position
+$1,488,943BIE
Earned revenue$1,071,221
Billings to date$2,560,164
billings in excess of earned · over-claimed against the frozen $4,850,000 contract
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
If you're considering implementing new technology on site, you must have BuildPass on your list.
Rob Lineker
Director, Dei One Projects
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Work in Progress reporting reconciles what you've billed a client against what you've actually earned on a contract, to show whether you're over- or under-claimed. In BuildPass it's derived live from your certified claims and your cost forecast, per project and across the portfolio.
Billings to date (gross certified claims) minus earned revenue. Earned revenue is your percent cost-complete applied to the contract value, allocated across cost codes and weighted by EAC. A positive result is over-claimed (BIE, a liability); a negative result is under-claimed (CIE, an asset).
No. Earned revenue and the BIE/CIE position are candidate management-accounting figures for your own commercial reporting. WIP does not post journals, recognise revenue or sync to an accounting package. The only export is the Portfolio CSV.
WIP tells you rather than guessing. If there's no certified claim, no EAC forecast, or scope with no linked cost code, you get an amber readiness warning with a link to the module that fixes it, instead of a misleading zero.
Yes. The Portfolio WIP schedule lists every project on one row for a chosen month, on a locked-or-live basis, with per-currency subtotals and a CSV export. It's a live derivation, not a saved report.
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