Connect once
A finance manager signs in to Xero from Settings in Win & Pay. No file exports and no spreadsheets.
Win & Pay
Approve bills in BuildPass, see them in Xero
Approved bills, vendor credit notes and pay application invoices go to Xero with cost codes and sales tax already set. When a bill is paid in Xero, BuildPass shows it.
Xero
BuildPass- Approved bills
- Cost codes
- Credit notes
- Invoices
- Payment status
Trusted by builders across the country
How it works
Approve in BuildPass
Your project manager approves the bill against the job and cost code. It goes to Xero the moment it's approved, or when you choose to send it.
Paid in Xero, current in BuildPass
When the bill is paid in Xero, BuildPass marks it paid on the job.
What you get
Clean books without the keying
Every approved bill reaches Xero the way your bookkeeper would have entered it.
See all integrations- Bills arrive with line-level cost codes and sales tax set
- The vendor's invoice is attached to the bill in Xero
- Vendor credit notes go across alongside bills
- Pay application invoices reach your client's Xero contact with retainage as a deduction line
- Bills Xero already holds are linked, never entered twice
- A sync activity feed shows every bill that reached Xero
Trusted by builders who run their projects on BuildPass
From custom-home builders to commercial general contractors, teams across the United States run their projects on BuildPass every day.
Whether you're a local builder doing a handful of houses a year, or you're pushing for four or five digits, there's a solution here. And BuildPass can handle it.
Joel Patterson
Director of Construction, Burkentine Builders
It's a one-stop shop for construction safety. Everything you need is right there.
Jack Hensey
Business Operations Associate, Reidy Contracting Group
This is working much better with BuildPass. Much faster. Much cleaner.
David Guzman
Superintendent, Engen Contracting Inc.
Frequently asked questions
Yes. The Xero connection is part of Win & Pay, BuildPass's finance product. You connect it from Settings under Win & Pay integrations.
Yes. Turn on sending at approval and each bill goes to Xero the moment it's approved. You can also send bills yourself from the Bills workspace.
Yes. The bill's source document is attached to the bill in Xero, so your bookkeeper sees the vendor's invoice next to the entry.
BuildPass links to the bill Xero already holds rather than creating a second one.
Anyone in the Finance manager or Organisation admin access group in Win & Pay. Connecting takes a Xero sign-in, not a file export.
Xero organisations in Australia, New Zealand, the UK and the US.
See your bills land in Xero
We'll show you an approved bill going from BuildPass to Xero on a call, with your cost codes.