Schedule it
Set the date, time, meeting type and agenda, and attach the lift plan or any other file. It stays a draft until you invite.
Build
Run your toolbox meetings, and prove who was there
Toolbox meeting and toolbox talk software for construction sites
Schedule the toolbox, invite the crew and run it from your phone. Workers scan a QR code to mark attendance, and once it's complete, BuildPass AI can summarise the agenda, notes and responses.
Trusted by builders across the country
From custom-home builders to commercial head contractors, site teams run their toolbox meetings on BuildPass.
Toolbox meeting software helps builders and site managers schedule toolbox meetings, invite workers, record who attended, and keep the agenda, notes and worker signatures on file.
One toolbox meeting, from invitation to attendance record
Invite the crew
Pick workers by company and send the invitations. Workers get a notification straight away and a reminder 10 minutes before the meeting starts.
Run it and complete it
Type or dictate notes as you go, and tick off who turned up. Completing it marks them attended and saves the notes and any files.
How it works
See every toolbox meeting in a single view
See who was invited, who attended and who acknowledged it, and catch the workers who missed it.
Scan in with a QR code
Show the meeting's QR code on a screen or print it. Workers scan the code to mark themselves attended.
Workers sign on their phone
Workers open their invitation link, read the agenda and notes, draw their signature and tap Acknowledge.
Catch the ones who missed it
Show a completed meeting at sign on for as many days as you choose. Workers read it and acknowledge it as they sign on.
An AI summary of every toolbox
Once a meeting is complete, AI summarises the agenda, notes and template responses in one view, so you see what was covered and raised without rereading the notes.
See who attended
The attendees list shows Invited, Attended and Acknowledged side by side, and you can mark a group attended in one go.
Your own meeting types
Add the meeting types your sites run, like pre-pour or safety committee, each with its own agenda template.
Connected to the whole job
BuildRun the site
Toolbox meetings, part of the whole job
Marking workers attended, in bulk or by scanning their QR badge, signs them on for the day if they haven't already. Missed meetings come back as a Notice at sign on, and a completed meeting can go to Procore when the project is connected.
Explore health and safety- Invitations18 invitedreminder 10 minutes before
- Attendance22 attendedQR scan, bulk or signature
- SHOWN AT SIGN ON4 acknowledgedHot works and fire watch · Toolbox Notice, Northside Apartments
Win
Price the jobTake off, estimate and get proposals out the door, without rekeying the same numbers three times.
Explore preconstructionPay
Manage the moneyBudgets, commitments, progress claims and bills, so you see the real financial position of every job.
Explore financeConnect
Connect the toolsBring your other tools, your phone line and BuildPass AI into the same workflow.
Explore the AI toolkitTrusted by builders who run their projects on BuildPass
From custom-home builders to commercial head contractors, teams across Australia and New Zealand run their projects on BuildPass every day.
The onboarding process and training we received from the BuildPass team was fantastic.
Nick Du Bois
Managing Director, FORA
These checklists ensure our standards are consistently met, no matter the project.
Mark Riley
Site Supervisor, Turn Group
I'd recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.
Garath Vella
Director, Lorden Vella
Frequently asked questions
Yes, when they acknowledge it themselves. Workers draw a signature when they acknowledge their invitation. Attendance you mark yourself is recorded without a signature, so ask workers to acknowledge if you need one.
Not on its own. Each meeting is scheduled separately, but the meeting type you pick opens with its agenda already laid out, so the weekly toolbox takes a minute to set up.
Not in BuildPass itself. If your account uses Supasite, run the meeting from the Supasite app and its notes and audio notes sync back to the meeting. You can dictate into the notes field, and once AI tools and Toolbox summaries are switched on in Settings > AI, tidy notes into dot points and use View Summary on any completed meeting. It isn't sent to attendees.
Yes, with an admin login. Give them the Project Manager role and they run it from the admin app on their phone. The worker app is for acknowledging meetings, not running them.
See how BuildPass works on your projects
Book a demo and we'll walk your team through it.