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Construction Document Management

Consolidated documents

Consolidated document management for easy access - helping you find exactly what you need straight from the mobile app.

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Document Management

Categorised for easy management

Replace the chaos of an unorganised Google Drive with the BuildPass document management system. To help you find what you need, three simple document types are defined:

  • Project documents | Documents that are uploaded to a specific project.
  • Company Documents | Files that are relevant company wide.
  • Other Documents | Custom documents that are requested from subcontractors (excluding SWMS, insurances or SDS - these are managed within their respective modules).

    • Manage permissions

    Control the flow of information to your workers by making specific documents available within the worker app.

  • Choose which documents you want to make available to workers.
  • Workers will then be able to view uploaded documents within the BuildPass worker app.
  • The Document Management tool is a simple and effective way to share information to multiple stakeholders.
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    Quality Assurance

    Surpass quality expectations with digital processes that’ll set you and your team up for success from the beginning of every project.

  • Simplify the process of quality inspections with customisable checklists that guide the user through the required steps.
  • Access a library of compliant ready checklists and templates, ready to be customised to meet your sites needs.
  • Defect management has never been easier thanks to AI - record and assign defects in seconds.

    • Health & Safety

    Digitising your health & safety processes will be the best thing you ever do. Gone are the days of photocopying insurances and scanning in SWMS.

  • Induct workers in minutes and centralise all documentation within one central place.
  • Simplify your SWMS management with customisable forms and easy to update templates.
  • Manage site numbers with daily sign ons and real time insights.

    • Asset Management

    Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.

  • Update maintenance logs, track required safety checks and request repairs all in one spot.
  • Create registers using customisable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.

  • Need to send a weekly site report, or build a new safety checklist? AI will do it in seconds, not hours.
  • Get help with simple, repeatable tasks that can take up valuable time in your team's schedule.
  • Shave time off every defect you record with AI Voice Defects - helping you generate all required details, effortlessly.

    • Discover how you could use BuildPass to create a safer, more efficient construction site.

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    Better communication

    Foster better communication with head contractors and subcontractors by managing all of your sites workflows in one place.

    Boost productivity

    AI streamlines your daily processes and eliminates manual tasks, giving your team valuable hours back to focus on what truly matters.

    Site safety

    From instantly accessible insurance documents to comprehensive safety checklists, BuildPass sets you up for safety success.

    Customisable checklists

    Empower Admin users with the tools they need to create checklists that manage a range of tasks; from ITPs to a plant induction template.

    Consolidated documents

    The consolidated document management system and image library will help you find exactly what you need, whenever you need it.

    Mobile first

    Construction isn’t office based and neither is BuildPass. Access everything you need straight from your phone.

    Inspiring stories

    We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.

    Watch
    “The onboarding process and training we received from the BuildPass team was fantastic.”
    Nick Du Bois
    Managing Director, FORA
    Watch
    “If you’re considering implementing new technology on site, you must have BuildPass on your list.”
    Rob Lineker
    Director, Dei One Projects
    Watch
    “I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
    Garath Vella
    Director, Lorden Vella
    Read more

    Featured blog posts

    See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.

    Introducing Drawings: smarter construction drawing management

    Introducing Drawings: smarter construction drawing management

    Simplify drawing updates across your construction business with BuildPass Drawings and ensure everyone is working on the correct version, at all times.

    Read more
    Construction scheduling software that plugs into your site’s operations

    Construction scheduling software that plugs into your site’s operations

    Construction schedules are dynamic, and traditional tools (spreadsheets, whiteboards, calls) fail to reflect real-time site conditions, creating inefficiency and frustration.

    Read more
    New Defect Management Software for Construction Industry

    New Defect Management Software for Construction Industry

    BuildPass is proud to announce the release of the Defect Management module! It's designed to drastically simplify the process of capturing, recording, and tracking defects on any project.

    Read more

    Frequently asked questions

    Construction document management software keeps all project files in one secure place, making access and updates easier. Instead of sorting through folders or chasing email attachments, teams use a central platform to upload, organise and share documents. BuildPass’s document management brings that visibility into your hands, ensuring crews stay aligned and are working from the latest version every time.

    Project managers, site supervisors, engineers and safety officers all rely on document software to stay aligned. Whether you’re reviewing drawings, accessing safety protocols or tracking revisions, having the right files available instantly means less wasted time and fewer costly missteps on site. Solutions like BuildPass make this effortless for teams managing multiple subcontractors and fast-moving jobs.

    With document software, teams spend less time searching and more time building. It prevents version mix-ups, makes approvals faster and helps ensure compliance across every jobsite. For teams with multiple projects or subcontractors, a smart document management system (like BuildPass!) offers real-time access and keeps communication consistent. No more relying on outdated drives or scattered file systems.

    A collaborative platform like BuildPass keeps office staff and site teams on the same page. Files can be reviewed, shared or marked up across devices without printing or resending links. You get an AI document summary, instant updates and clear accountability. It also reduces rework caused by teams using different or outdated documents.

    BuildPass offers smart search, version tracking, mobile access and folder organisation in one tool. Upload documents in bulk, compare revisions side by side or notify teams when updates are made. You can also tag images, manage worker access and auto-sync updates so every crew member is always on the same page.