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RFIs

Still chasing approvals through your inbox?

Submit, review, approve, and track every project document in one place, with staged approvals, ball-in-court tracking, and a full audit trail.

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RFIs

We build with the best

We work with the best head contractors, builders, project managers and consultants. From large scale commercial builds to high-end residential homes. See how BuildPass can help you worker smarter - not harder.

Submittals don't need to be painful

Lost in email chains

Product data sheets, shop drawings, and approval decisions buried across inboxes. When a dispute arises, good luck finding who approved what and when.

Nobody knows whose turn it is

Submittals stall because there's no visibility on who's holding things up. You chase architects by email. They chase engineers. Weeks pass.

Spreadsheet registers that nobody trusts

Manual tracking means outdated status, missed revisions, and no single source of truth. When the owner asks for a submittal log, you scramble.

We can show you a better way

Submittals in BuildPass

From first submission to final approval, one module, one workflow, one audit trail.

Staged approval workflows

Configure staged approvals with internal and external reviewers. Each reviewer is notified when it's their turn. Sequential, structured, and automatic.

External approvals, no login needed

Architects, engineers, and consultants review and approve via a secure link. They see the files, make a decision, and add notes, without creating an account.

See what's outstanding at a glance

Ball-in-court tracking shows who owns the action. Filter by status, due date, or "For Approval." Overdue items are flagged so nothing stalls.

Organise with packages

Group related submittal items into packages for structured tracking. Create submittals within package context and export package-level records.

Full revision history

When a submittal is rejected or needs changes, create a new revision linked to the original. Every version, every decision, every note preserved.

Close & distribute in one step

When review is complete, close the submittal and share the final outcome with all stakeholders in a single action. Full audit trail included.

Set up your register once. Apply it everywhere.

Stop rebuilding your submittal register from scratch on every project. Create a template once, then roll it out in minutes.

  • Build a submittal log template with all your standard items, product data, shop drawings, samples, certificates
  • Apply it to any new project with a guided wizard, map subcontractors, due dates, and locations in one flow
  • Draft packages and submittals are created automatically, no rebuilding from scratch every time
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    Asset Management

    Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.

  • Update maintenance logs, track required safety checks and request repairs all in one spot.
  • Create registers using customisable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.

  • Need to send a weekly site report, or build a new safety checklist? AI will do it in seconds, not hours.
  • Get help with simple, repeatable tasks that can take up valuable time in your team's schedule.
  • Shave time off every defect you record with AI Voice Defects - helping you generate all required details, effortlessly.
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    Built for builders

    Most submittal tools are built for large enterprises with dedicated document control teams. BuildPass is built for how mid-market builders actually work: fast, lean, and with limited time for admin.

  • External reviewers don't need accounts. Architects and consultants approve via a secure link. If they can click a link, they can review a submittal.
  • Part of your project hub, not another tool. Submittals works alongside RFIs, Drawings, Defects, Tasks, and your full BuildPass workflow.
  • Simple enough for the field. Create a submittal in minutes from desktop or mobile. No training, no complexity, no lengthy rollout.
  • Priced for mid-market teams. Enterprise-grade submittal management without the enterprise price tag.

    • Asset Management

    Scrap the paper logbooks and Excel spreadsheets. BuildPass asset registers help you keep track of all on site plant and equipment with ease.

  • Update maintenance logs, track required safety checks and request repairs all in one spot.
  • Create registers using customisable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get sh** done faster.

  • Need to send a weekly site report, or build a new safety checklist? AI will do it in seconds, not hours.
  • Get help with simple, repeatable tasks that can take up valuable time in your team's schedule.
  • Shave time off every defect you record with AI Voice Defects - helping you generate all required details, effortlessly.

    • Trusted by industry leaders

    We’re passionate about creating lasting relationships with our customers. Discover how leading construction professionals use BuildPass to create smarter, safer sites.

    Watch
    “The onboarding process and training we received from the BuildPass team was fantastic.”
    Nick Du Bois
    Managing Director, FORA
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    “If you’re considering implementing new technology on site, you must have BuildPass on your list.”
    Rob Lineker
    Director, Dei One Projects
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    “I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
    Garath Vella
    Director, Lorden Vella
    Read more

    Featured blog posts

    See how top builders are transforming their on site operations with BuildPass by streamlining workflows, improving safety, and meeting compliance requirements.

    Introducing Drawings: smarter construction drawing management

    Introducing Drawings: smarter construction drawing management

    Simplify drawing updates across your construction business with BuildPass Drawings and ensure everyone is working on the correct version, at all times.

    Read more
    Construction scheduling software that plugs into your site’s operations

    Construction scheduling software that plugs into your site’s operations

    Construction schedules are dynamic, and traditional tools (spreadsheets, whiteboards, calls) fail to reflect real-time site conditions, creating inefficiency and frustration.

    Read more
    New Defect Management Software for Construction Industry

    New Defect Management Software for Construction Industry

    BuildPass is proud to announce the release of the Defect Management module! It's designed to drastically simplify the process of capturing, recording, and tracking defects on any project.

    Read more