How to connect BuildPass to Gmail

Turn the email thread into BuildPass records, and your BuildPass records into emails. Connect BuildPass to Gmail and your AI assistant works across your inbox and your projects in one chat.

It works with Claude, ChatGPT, Microsoft Copilot and other AI assistants. Here's what that looks like on a real job.

What you can do with BuildPass and Gmail

• Chase open RFIs. "List the RFIs on Harbour Street open for more than 7 days, grouped by who they're waiting on, and draft a reminder email to each of them in Gmail."
• Close the loop on RFIs. "Find the engineer's reply about the Level 3 slab penetrations in Gmail and add it as a comment on the matching RFI in BuildPass."
• Turn emails into defects. "Read the client's email about the handover walkthrough and log each item as a defect on the Riverside job."
• File the attachments. "Save this week's drawings from the architect's emails into the Harbour Street documents in BuildPass."
• Remind subbies about insurance. "Draft an email to each subbie whose insurance expires in the next 30 days, asking for an updated certificate of currency."

Your assistant asks you to approve anything that changes a record. Ask for a draft first when you want to check it before it lands.

How to connect BuildPass to Gmail

1. Connect BuildPass to your AI assistant. Copy your BuildPass connection link from your account settings in BuildPass, add it to your AI assistant and sign in with your BuildPass login. See our guides for Claude, ChatGPT and Microsoft Copilot.
2. Connect Gmail to the same assistant. Add Gmail from your assistant's list of connectors or apps and sign in with your Google account.
3. Ask. Start a chat with both switched on and try one of the prompts above.

Setup steps are in BuildPass, next to your connection link.

Put it on autopilot

If your assistant can run prompts on a schedule, the job gets done before you start your day. Try: "Every morning, file any new drawings that arrived by email into BuildPass."

To make it your own, turn it into a skill with our free Claude skills for builders, or find more ideas in our AI prompts for builders.

Frequently asked questions

Does BuildPass sync with Gmail?

There's nothing to sync. Gmail keeps your email, BuildPass keeps your project records, and your AI assistant works across both when you ask.

Can it see things I don't have access to?

No. Your assistant uses your own BuildPass and Google logins, so it only sees what you can already see in each.

Which AI assistants work with BuildPass?

Claude, ChatGPT, Microsoft Copilot and other AI assistants that support MCP connectors.

Use Outlook instead?

See how to connect BuildPass to Outlook.

See it on a live account

Not on BuildPass yet? Book a demo and see BuildPass working with Gmail on a real project.