BuildPass × Adaptive: A smarter connection between your site and your financials

Construction teams rely on two core engines to keep a job moving:
the field, where work actually gets done, and the financials, where the health of the project lives.

But despite how closely these two worlds depend on each other, most construction software still treats them as separate universes. Field tools focus on what happens onsite. Accounting platforms focus on bills, cost controls, receipts, and reporting. Builders are left filling the gaps manually with duplicated data, mismatched records, or endless admin.

The BuildPass × Adaptive integration closes that gap by keeping your job and vendor data aligned across both systems without trying to be an “all-in-one” platform that stretches itself too thin.

Closing the gap between site work and financials

For years, construction software has trended toward the idea of the “all in one” platform. One system that handles every part of a business.

In theory it sounds convenient. In practice it often becomes complex, clunky and difficult to adopt.

When a platform tries to be everything for everyone, it usually ends up doing a lot of things without doing them well.

Field teams struggle with tools that are not built for onsite use.

Finance teams struggle with tools that are not built for accounting accuracy.

And builders end up managing the same information in multiple places anyway.

BuildPass takes a different approach. We focus on delivering an excellent field experience. We focus on scheduling, drawings, photos, actions, safety workflows and AI tools that support real site work.

For financial operations, we chose to partner with a platform that already does the job better than anyone else.

What is Adaptive

Adaptive is an AI powered bookkeeping and financial operations platform built specifically for construction.

It is designed to reduce manual work and improve financial accuracy across jobs.

Adaptive addresses the common financial challenges builders face:

• Manual and human dependent processes that slow down bills and approvals
• Slow or inaccurate financials that lead to missed billables, budget slippage, duplicate payments and compliance issues
• No clear feedback loop between estimates and actual costs
• Financial tasks spread across a mix of disconnected tools

Adaptive centralises financial operations in one place.

It handles job costing, bills, receipts, budgets, draws, AR, AP and payments while integrating with the accounting tools builders already use such as QuickBooks.

It is purpose built for financial clarity.

BuildPass is purpose built for field clarity.

Together you get a connected workflow that avoids the pitfalls of all in one systems.

How the BuildPass × Adaptive integration works

This integration is designed to keep your job and vendor information consistent across both systems without adding extra admin or creating duplicate records.

Here is what it supports.

Import Adaptive jobs into BuildPass

Jobs created in Adaptive can be imported into BuildPass as projects.
This keeps naming clean and consistent and prevents re-creating the same job twice.

Import or link vendors

You can import vendors from Adaptive into BuildPass or link them to an existing company record.

This helps keep your subcontractor list accurate across both tools.

Smart Matching

Before you import a job or vendor, BuildPass checks for similar names or ABNs and suggests the correct match.

This reduces accidental duplicates and cleans up your data.

Bulk Sync

Select multiple jobs or vendors and sync them all in one action.

This is especially useful for onboarding or teams that manage many active jobs.

Sync logs

Every import, connection and bulk action is tracked in a simple log.

You can review by date, user, status and record type, which makes it easy to audit or troubleshoot.

Why this integration is valuable

This is not about replacing your accounting system with BuildPass.

It is not about replacing your field tools with Adaptive.

It is about creating a cleaner, more reliable connection between the two.

When your financial setup lives in Adaptive and your site activity lives in BuildPass, you get:

• Job names that match across systems
• Vendors that are consistent and accurate
• Less double entry
• Fewer errors
• Faster project setup
• A clear connection between field activity and financial data

The integration does not move cost data or financial transactions.
It keeps the foundations in sync, which sets both teams up for success.

Getting started

You can connect BuildPass and Adaptive in a few simple steps.

1. Go to Settings → Integrations → Adaptive inside BuildPass
2. Authorise your Adaptive account through a secure login
3. Import or link your jobs and vendors
4. Use Bulk Sync or Smart Matching to complete your setup

Once connected, you can sync data whenever you need to.

A better approach than all in one

The BuildPass × Adaptive integration reflects our belief that great construction software does not need to do everything.

It needs to do the right things well and work smoothly with the tools that already power your business.

BuildPass will continue to focus on the site.

Adaptive will continue to focus on the financials.

Together they create a modern, reliable and connected construction workflow without the compromises of an all in one system.

‍