BuildPass × Adaptive: A smarter connection between your site and your financials

Construction teams rely on two core engines to keep a job moving:
the field, where work actually gets done, and the financials, where the health of the project lives.

But despite how closely these two worlds depend on each other, most software in construction still treats them as separate universes. Field tools focus on work happening onsite. Accounting platforms focus on bills, cost controls, receipts, and reporting. And builders are left filling the gaps manually — usually with duplicated data, mismatched records, or endless admin.

That’s why we’re introducing the BuildPass × Adaptive integration — a connection that keeps your job and vendor data aligned across both systems, without trying to be an “all-in-one” platform that stretches itself too thin.

Closing the gap between site work and financials

For years, construction software has trended toward the idea of the “all in one” platform. One system that handles every part of a business.

In theory, it sounds convenient. In practice, it often becomes complex, clunky, and hard to adopt.

When a platform tries to be everything for everyone, it usually ends up doing many things without doing them well.
Field teams struggle with tools that are not built for onsite use.
Finance teams struggle with tools that are not built for accounting accuracy.
And teams end up managing the same information in multiple places anyway.

BuildPass takes a different approach. We focus on delivering an excellent field experience. We focus on scheduling, drawings, photos, actions, safety workflows and AI tools that support real site work.

For financial operations, we choose to partner with platforms that already do the job better than anyone else, which is why we’ve integrated with Adaptive.

What is Adaptive

Adaptive is an AI powered bookkeeping and financial operations platform built specifically for construction. It is designed to reduce manual work and improve financial accuracy across jobs.

Adaptive addresses the most common financial challenges construction companies face:

• Manual, human-dependent processes that slow down bills and approvals
• Slow or inaccurate financials that lead to missed billables, budget slippage, duplicate payments, and compliance issues
• No consistent feedback loop between estimates and actuals
• Financial tasks spread across disconnected tools

Adaptive centralizes financial operations in one place. It handles job costing, bills, receipts, budgets, draws, AR, AP, and payments while integrating with the accounting tools contractors already use, such as QuickBooks.

Adaptive is purpose-built for financial clarity.

BuildPass is purpose-built for field clarity.

How the BuildPass × Adaptive integration works

This integration keeps job and vendor information consistent across both systems without extra admin or duplicated records.

Here’s what it supports.

Import Adaptive jobs into BuildPass

Jobs created in Adaptive can be imported into BuildPass as projects. This keeps naming clean and prevents re-creating the same job twice.

Import or link vendors

Import vendors from Adaptive directly into BuildPass or link them to an existing company record to maintain a clean and accurate vendor list.

Smart Matching

Before importing a job or vendor, BuildPass checks for similar names or ABNs and suggests the correct match. This reduces duplicate records and keeps data tidy.

Bulk Sync

Select multiple jobs or vendors and sync them in one action. This is especially useful when onboarding or when managing a large number of active jobs.

Sync logs

Every import, connection, and bulk action is tracked. You can review logs by date, user, status, and record type.

Why this integration is valuable

This integration is not meant to replace your accounting system with BuildPass or replace your field tools with Adaptive.
It is meant to create a cleaner, more reliable connection between the two.

When your financial setup lives in Adaptive and your site activity lives in BuildPass, you get:

• Matching job names across both systems
• Consistent and accurate vendor records
• Less double entry
• Fewer errors
• Faster project setup
• A clear link between field activity and financial data

The integration does not sync cost data or financial transactions. It keeps foundational data aligned, which sets both teams up for success.

Getting started

You can connect BuildPass and Adaptive in a few simple steps:

1. Go to Settings → Integrations → Adaptive inside BuildPass
2. Authorize your Adaptive account through secure login
3. Import or link your jobs and vendors
4. Use Bulk Sync or Smart Matching to complete your setup

You can run syncs anytime you need to.

A better approach than all in one

The BuildPass × Adaptive integration reflects our belief that great construction software does not need to do everything.

It needs to do the right things well and work smoothly with the tools that already power your business.

BuildPass will continue to focus on the site.

Adaptive will continue to focus on the financials.

Together they create a modern, reliable and connected construction workflow without the compromises of an all in one system.

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