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BuildPass × Adaptive

Your site and accounting, working together. Connect BuildPass field operations with Adaptive’s construction-focused financial management platform to keep your jobs and vendors aligned.

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How does the Adaptive integration work?

The BuildPass and Premier integration is designed to unify data - helping you work across both platforms with ease.

1. Import and connect jobs

Import Adaptive customers into BuildPass as new projects, or link them to existing BuildPass projects.
This helps your field team start managing schedules, drawings, actions, and communication without manually recreating project records.

2. Import and connect vendors

Import Adaptive vendors into BuildPass as companies, or connect them to existing records.This keeps your company database consistent across both systems without double entry.

3. Match and manage data easily

During import, BuildPass automatically suggests potential matches using fuzzy name and ABN matching, helping you prevent duplicates and keep data clean.You can also use Bulk Sync to import or connect multiple records at once.

Setup the integration
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What you can expect

  • One-way connection from Adaptive → BuildPass for jobs and vendors
  • Available to BuildPass customers with a Standard, Pro, or Enterprise BuildPass plan
  • Bulk Sync options for importing multiple records at once
  • Smart Matching to prevent duplicate projects and companies
  • No cost or billing data transferred between systems
    • Book a BuildPass demoConnect your accounts

    Frequently asked questions

    Adaptive is AI-powered accounting software built specifically for the construction industry.

    It automates key financial processes, like handling subcontractor bills, expenses, labour, draws, and WIP (work-in-progress) reporting, and syncs directly with QuickBooks.

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    Adaptive uses AI to code incoming bills to the right job and cost code, helping builders save time on data entry and improve accuracy.

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    The integration lets you bring your jobs (projects) and vendors (companies) from Adaptive into BuildPass — keeping both systems aligned without duplicate entry.

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    Super Admin users can:

    • Import Adaptive jobs as BuildPass projects
    • Import Adaptive vendors as BuildPass companies
    • Link existing BuildPass records using smart matching to avoid duplicates

    This allows your field and finance teams to work from the same data set, even though vendor-to-project relationships are managed separately within BuildPass.

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    The current version supports a one-way sync from Adaptive → BuildPass for jobs (projects) and vendors (companies)

    This means new jobs or vendors created in Adaptive will appear in BuildPass when syncing data, but updates made in BuildPass won’t flow back to Adaptive.

    No. Syncing is manual and on-demand. Sync once during setup, then periodically (monthly or when starting new projects) as your Adaptive data changes.

    Bring your Adaptive projects into BuildPass and simplify how your field and finance teams work together.

    Book a demo

    Better communication

    Foster better communication between field workers and management, removing unnecessary delays or knowledge gaps.

    Boost productivity

    AI streamlines your daily processes and eliminates manual tasks, giving your team valuable hours back to focus on what truly matters.

    Site safety

    From instantly accessible orientations to comprehensive safety checklists, BuildPass sets you up for safety success.

    Customizable checklists

    Empower Admin users with the tools they need to create checklists that manage a range of tasks; from ITPs to equipment induction templates.

    Consolidated documents

    The consolidated document management system and image library will help you find exactly what you need, whenever you need it.

    Mobile first

    Construction isn’t office based and neither is BuildPass. Download the mobile app and navigate all features with ease.

    Quality Assurance

    Surpass quality expectations with digital processes that’ll set you up for success from the beginning of every project.

  • Simplify the process of quality inspections with customizable checklists that guide the user through the required steps.
  • Access a library of compliant ready checklists and templates
  • Punch list management has never been easier thanks to AI - record and assign items in seconds.

    • Asset Management

    Replace paper logbooks and Excel spreadsheets. BuildPass asset registers make it easy to track all on-site plant and equipment.

  • Update maintenance logs, track safety checks, and request repairs—all in one place.
  • Create registers using customizable checklists for any items that need to be tracked.
  • Never miss a service with scheduled inspections and consolidated log books.

    • Site Management

    Keep all teams connected by providing greater visibility into daily progress, both on and off-site.

  • Track on-site activity with daily entries, photo uploads, automated attendance logs, and more.
  • Your AI-powered assistant quickly generates customized checklists to suit a variety of needs.
  • Ditch the WhatsApp groups and centralize communication with workers and subcontractors in one place.

    • AI Toolkit

    BuildPass AI is your super powered sidekick you won’t be able to live without. Discover how you can skip stale admin, speed up manual processes and get tasks done faster.

  • Need to send a weekly site report or create a new safety checklist? AI gets it done in seconds, not hours.
  • Speed-up repeatable tasks that take up valuable time in your team’s schedule.
  • Save time recording punch list items with AI voice-to-text.

    • Trusted by industry leaders

    We’re passionate about creating lasting relationships. Discover how leading general contractors use BuildPass to optimize their processes and deliver high-quality projects.

    Watch
    “The onboarding process and training we received from the BuildPass team was fantastic.”
    Nick Du Bois
    Managing Director, FORA
    Watch
    “If you’re considering implementing new technology on site, you must have BuildPass on your list.”
    Rob Lineker
    Director, Dei One Projects
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    “I’d recommend BuildPass to any builder, sub contractor or site manager. It just makes your life easier.”
    Garath Vella
    Director, Lorden Vella
    Read more