Introducing BuildPass Workflows

Automate your site processes, your way

Missed the live demo during Q2 launch week? Watch it here  👇

Why this release matters

Most construction businesses have their own way of managing site processes, especially when it comes to safety, compliance and communication.

But until now, many teams were stuck printing forms, chasing people manually or juggling spreadsheets to keep processes running. It worked, but it wasn’t sustainable. And it left too much room for human error.

BuildPass Workflows changes that. You can now build, customise and automate the processes your business needs, all within BuildPass.

From scheduled reminders to document expiry tracking, it’s all handled automatically with full visibility across your projects.

Workflows that work the way you do

A brand new foundation

We’ve completely rebuilt the workflow engine from the ground up with a faster, more stable backend that’s designed to scale with your business.

It’s simple to use, flexible under the hood, and ready for the level of control site teams actually need.

➡️ Explore the feature

Full customisation, no dev tickets

No two builders run their sites the same way. Now, your workflows don’t have to either.

Using our drag-and-drop editor, you can add steps, set conditions, branch logic and tailor every process to suit your business without writing a line of code.

SMS automation

Need to remind a crew member to submit a form? Or notify a subcontractor that something’s overdue?

You can now trigger SMS alerts directly from your workflow. It's a simple way to reach the people who aren’t always checking their inbox.

Automate follow ups

BuildPass can help you automate follow ups on forms, pre-qualifications, and site diaries. Just set the rule once and we’ll handle the timing, visibility and notifications.More triggers coming soon!

A look at what’s next for BuildPass Workflows

The new workflow system is already live, but we’re just getting started.

Here’s a preview of what’s coming soon to make your workflows even more powerful, flexible and easy to manage.

• More triggers: Get automated reminders for test and tags on register items, expiring documents, sign on/offs, inductions, and overdue forms.

• Third party integrations: You’ll be able to connect BuildPass with the tools your team already uses. Sync data with Procore, QuickBooks, Xero, Premier and more without double handling.

• AI workflow assistant: Let AI help you build. Whether you’re starting from scratch or improving an existing process, the assistant will suggest the best steps based on your needs.

• Workflow templates: Access a growing library of ready-to-use templates for common site processes like SWMS sign off, permit approvals, pre starts and toolbox talks. Each one can be customised to suit your business.

• Wait steps and time-based triggers: Hold a step until a form is submitted or wait until a set time or date. Great for delayed approvals, overnight handovers or scheduled follow ups.

• PDF generation: Turn submitted form data into polished, shareable PDFs automatically. Ideal for record keeping or client reporting.

• AI summarise blocks: Quickly pull key points from toolbox talks or submitted forms and send a summary to site managers or team leads. No extra work needed.

Ready to simplify your site processes?

Book a demo and we’ll show you how to build your first automated workflow in minutes.

Have feedback for us?

Your input helps shape how workflows evolve. Tap the Feedback💡 icon in the app to share what’s working or what you'd like to automate next.

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