Is all in one construction software really the answer?

We will be the first to admit it. We have previously talked about BuildPass like it is all in one. If you can manage orientations, safety sign ons, punch lists, scheduling, drawings and daily logs all in one place, that feels like all in one. Right?

After talking with hundreds of builders across the US and doing some honest reflection, we now say it clearly. BuildPass get GCs and Supers about 90 percent of the way when it comes to managing a well-oiled construction site. And we are comfortable saying that because the brands shouting that they are all in one construction software are usually selling an idea that does not stand up once your crew starts using it.

This is not a hit piece. It is an honest look at how construction actually works in the US and why the idea of one platform doing everything rarely matches the day to day reality of a GC, a superintendent or a subcontractor.

How US builders really choose software

If there is one thing we see across the country, it is this. Software does not fail because of missing features. It fails because crews do not adopt it.

Most decisions are not made in the boardroom. They are made on site. A superintendent decides if it feels usable. A PM decides if it reduces risk. Subcontractors decide if it slows them down. If the people doing the work reject the tool, the entire system collapses.

Builders tell us every week that the biggest problems they deal with are communication gaps, missing information, version control issues, rework, slow compliance workflows and site photos scattered across ten apps. These are the things that actually slow down a project and eat into profit. A platform cannot solve any of this if the crew does not want to use it.

This is why the dream of all in one software usually falls apart. All in one only works on paper. On a job site, the tool has to be fast, clear and built for people who do not have time to tap through endless menus.

How the all in one trend started and why the industry is shifting away from it

The US market pushed hard toward the all in one model over the past decade. Enterprise platforms became the default choice for large GCs because they promised a single operating system for the entire business. Meanwhile, specialty field apps exploded because large platforms did not match the real pace of construction work.

Now the industry is shifting again. Builders want ecosystems, not monoliths. They want one platform that covers the majority of field operations and safety and the freedom to pair it with best in class financial and estimating tools.

This shift is happening because construction is messy. Different teams need different depth. Subcontractors will not adopt a massive system unless they are forced. And AI is making connected, modular platforms more powerful than one giant tool trying to stretch across every workflow.

Modern US builders do not want lock in. They want flexibility, speed and tools that work the way their crew works.

All in one vs ten different apps

We hear the same story constantly. A GC juggling WhatsApp, text messages, email, iCloud, Notion, Monday, Xero, QuickBooks, an estimating app, a safety app and whatever random tool the office manager swears by. People waste hours tracking down the right version of a drawing. Foremen lose time chasing photos. No one has a single source of truth.

Then there is the opposite story. Builders who think they have solved everything by adopting a so called all in one platform. Six weeks in, they discover the scheduling tool is clunky, the safety module feels rushed, the daily logs are painful and the punch list tool is slower than sending a text. Every module is half baked. The admin load increases instead of decreasing.

So US builders end up choosing between a pile of disconnected apps or one giant system that is too complex for the field.

There is a better middle ground. A platform powerful enough to run site operations end to end and simple enough that crews actually use it. That is where BuildPass sits. The almost all in one construction software built for modern US job sites.

What the 90 percent actually means

The 90 percent is not a slogan. It is backed by real engagement data from builders across the US. When we say BuildPass covers the majority of field operations, we mean the modules that crews use every day, the tools that directly impact timelines, safety, communication and quality.

Here are the modules builders rely on most.

Drawings

Your single source of truth

Drawings continues to be one of the fastest growing modules because it removes the chaos of outdated PDFs and scattered versions. Crews always see the right plan. PMs manage revisions. Supervisors add notes and photos without switching apps.

For many builders, this becomes the anchor of their entire field workflow.

Workflows

Your safety and compliance processes on autopilot

Workflows is an automation engine that lets builders design, automate and track safety, compliance and operational processes inside BuildPass.

Workflows handles injury escalations, follow ups, expiries, toolbox talks, induction gaps and more. With branching logic, wait steps, SMS actions and version control, it runs your processes consistently across every project without manual chasing.

If it needs to happen without fail, Workflows handles it.

Timesheets

Fast, frictionless time tracking for crews

Timesheets keep growing because it is simple for crews and powerful for admins. Workers log hours from their phone, supervisors approve instantly, and payroll receives clean, structured data instead of photos of handwritten sheets.

This lowers admin for GCs and reduces friction for subcontractors.

SDS

Instant access to critical safety information

SDS has become an essential module for compliance and site safety. Crews access data sheets instantly without digging through binders or text messages. Everything loads fast and works offline.

Safety teams rely on it for audit readiness. Crews rely on it because it simply works.

Locations

Clarity on where work is happening

Locations give teams a clean way to track what is happening in each zone, room or floor. It connects tasks, defects, diaries and workflows to specific areas so supervisors and PMs always understand progress and next steps.

As builders scale, this becomes one of the most important tools for staying organized.

Together, these modules make up the real 90 percent

They solve the friction points that slow jobs down.

They replace the ten different apps builders normally juggle.

They keep teams aligned and reduce rework.

They work for both PMs and crews.

This is the 90 percent that truly matters on a job site.

The other 10 percent is supported through the broader ecosystem builders rely on

Some parts of the construction business sit outside the field. Financials, estimating, procurement, payroll and preconstruction require specialized tools. Instead of pretending to replace them, we focus on doing one thing extremely well. We give builders a field operations platform that handles the majority of on site work, then we integrate where it adds real value.

Our existing integrations already support project data syncing, financial alignment, drawing and document flow, estimating workflows and cost control visibility. We continue expanding this ecosystem so builders can keep BuildPass at the center of their operations without sacrificing the specialist systems they trust.

This gives builders freedom, not lock in.

Run 90 percent of your site operations and safety management with BuildPass

Here is what that looks like in practice.

Site operations

Builders manage drawings, scheduling, daily logs, punch lists and checklists with BuildPass. Crews always see the right version of every document. PMs get real visibility. Foremen record progress in seconds. Punch lists are assigned instantly and resolved without drowning in texts.

Safety management

US crews use BuildPass for orientations, safety sign ons, SDS access, geofenced check ins and full compliance workflows. New workers onboard from their phone. Sign ons link to timesheets. Site managers get a real time view of activity.

This is the part of construction where time is saved or lost.

Core BuildPass integrations

Adaptive

Two way job data sync, vendor alignment and connection between field activity and financials.

Procore

Document syncing, project data flow and support for builders who already run Procore.

Premier

Connection between field activity, project financials and cost control.

Buildxact

Estimating workflows that link directly to site operations.

We're actively building new integrations. If you need to connect a platform that’s not listed, reach out and let us know.

BuildPass is the realistic version of an all in one construction management software

All in one construction software sounds neat. Real construction is not neat. It is fast, unpredictable and full of moving parts.

US builders need software that supports the field, not software that tries to replace every tool in the business.

That is why we built BuildPass as the almost all in one. The platform that runs the 90 percent that happens on site, with integrations that support the remaining workflows without forcing you into a single rigid system.

If you want construction management software that fits the real pace of a US job site, BuildPass is ready when you are.

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